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ACS 11.2
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is
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a
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recommended
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update
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that
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offers
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several
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[!UsingthisWiki:Global Confluence Images^update instructions.png!|Installing ACS Software Upgrades and Minor Revisions]
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[!UsingthisWiki:Global Confluence Images^download button.png!|http://cp.acstechnologies.com/downloads|ACS Client Portal Downloads]
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[!UsingthisWiki:Global Confluence Images^more release notes.png!|Release Notes|All ACS Release Notes]
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[!UsingthisWiki:Global Confluence Images^get satisfaction button.png!|http://enhancements.acstechnologies.com/acstechnologies|Get Satisfaction!]
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For a printable version of these release notes, click [here.|^ACS_11.2_Release_Notes.pdf][!UsingthisWiki:Global Confluence Images^pdf.png!|^ACS_11.2_Release_Notes.pdf|Dowload a printable PDF.]
To offer you the most up-to-date help possible, we're moving our documentation files online. To view specific procedures for the enhancements documented in the Release Notes, click on the links in the text. Or, click [here|ACS Help] to view procedures by module.
During the transition, only some help is available online. If you can't find what you need, click *Help* > *Contents* in the Windows® version of ACS.
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|| Quick Links ||
| * [File Payroll Tax Forms Electronically|#e1]
* [Viewing Pledge Gifts in Inquiry by Individual|#e2]\\
* [Flagging Gifts as Future Pledge Payments Before Entering Pledges|#e3] \\
* [Printing Additional Payroll Deductions on Overflow Checks|#e4] \\
* [Selecting a Sunday Date on Contributions Batches|#e5] \\
* [Printing Pledge Gifts when Editing Pledges|#e6] \\
* [Excluding Voided Transactions from the Weekly Register and Deposit Ticket Listing|#e7] \\
* [Selecting a Default Payment Type in Contributions Setup|#e8] \\
* [Printing Contributions Reports by Batch Number|#e9]
* [Easily Track Applied Pledge Gifts with the Pledge Giving History Report|#e10]
* [Export ACS Data to PhoneTree VoiceWave|#e11]
* [Create Parent Badges for both Morning and Afternoon Sessions|#e12]
* [Multiple ACS users can process Accounts Payable Check Runs|#e13]
* [Editing general fields on posted Accounts Payable invoices|#e14]
* [Editing general fields on posted General Ledger transactions|#e15]
* [Saved funds and date ranges when entering pledges|#e16] |{div}
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h1. Enhancements
{anchor:e1}
h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop1.png! File Payroll Tax Forms Electronically
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! Since many states now require electronic filing for tax forms, we've added this functionality to the [Payroll] and [Accounts Payable] modules. Electronic filing makes it easier to comply with IRS regulations, saves you time, and is good for the environment.
After [creating an account for e-filing|Creating a Tax E-File User Account], you can electronically file Forms [1099|Electronically Filing Form 1099], [W-2|Electronically Filing Form W-2], and [941|Electronically Filing Form 941] (you must request and receive a PIN to electronically sign the 941). To electronically file, simply complete your tax forms in ACS, then click *Tax E-File*. You can still print copies of these forms for your records. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/electronically_file_941|See what others are saying about this.]\\
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!tax_e-file_1099.png|thumbnail,border=1!
E-Filing Form 1099
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!tax_e-file_w-2.png|thumbnail,border=1!
E-Filing Form W-2
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!tax_e-file_941.png|thumbnail,border=1!
E-Filing Form 941
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop2.png! Viewing Pledge Gifts in Inquiry by Individual
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! On the *Pledge* tab in [Contributions\- Inquiry by Individual|Performing a Contribution Inquiry], you can now view gifts applied to a pledge. When you select a pledge and click *View Gifts*, the pledge's information and a list of applied gifts display. You can also [attach and remove gifts|Attaching or Removing a Pledge's Gifts] in this window.
\\
!View_Gifts_in_Inquiry_by_Individual.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop3.png! Flagging Gifts as Future Pledge Payments Before Entering Pledges
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! When [adding transactions|Adding a New Transaction] in Contributions, you can now flag gifts as future pledge payments without having to [enter a pledge|Adding Pledges] first.
This is helpful if a contributor gives more than their pledge balance and wants to apply the overpayment as a prepayment to next year's pledge. However, the contributor has not filled out a pledge card yet, so you cannot enter the pledge into ACS.
To flag the gift as a future pledge payment, select *Prepay* in the *Pledge* column when allocating the gift towards a fund. The gift displays as a non-pledge gift on reports and statements, and when you enter a pledge, ACS applies the gift toward it. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/concerns_issues_problems|See what others are saying about this.]\\
\\ !Flag_Gift_as_Future_Pledge_Payment.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop4.png! Printing Additional Payroll Deductions on Overflow Checks
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! On the *Posting* tab in [Payroll Setup|Setting Up Payroll Posting Options], you can now select to print additional deductions on overflow checks. When selected, if the Deductions/Contributions area of the stub exceeds 11 lines, a second check (or plain paper) prints. This option lets your employees see detailed information for each deduction, and the stub and check amounts on the additional check are marked as void.
In addition, if you select this option, the check range displays in the Summary section of the [Payroll Journal|Processing and Printing the Payroll Journal] and when [printing payroll checks|Printing Payroll Checks]. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/second_page_of_check_stub_for_when_deductions_are_more_than_there_is_room_on_the_stub|See what others are saying about this.]\\
\\ !payroll_check_deductions.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop5.png! Selecting a Sunday Date on Contributions Batches
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! If all of your deposits are credited to a Sunday, you can now select *Use Sunday Date* to default the posting date to a Sunday so that you do not have to set it each time you [enter a new batch of contributions|Working with Transaction Batches]. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/posting_dates_should_post_to_next_sunday_date_instead_of_posting_date|See what others are saying about this.]\\
\\ !Use_Sunday_Date.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop6.png! Printing Pledge Gifts when Editing Pledges
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! You can now print gifts applied toward a pledge in Add/Edit Pledges, letting you easily see a report of all gifts associated with a pledge for a single contributor. When [editing pledges|Editing Pledges], click *View Gifts* to view a list of applied gifts. Then, click *Print* to print the list of applied pledge gifts.
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!view_gifts_when_editing_pledge.png|thumbnail,border=1!
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!print_gifts_when_editing_pledges.png|thumbnail,border=1!
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop7.png! Excluding Voided Transactions from the Weekly Register and Deposit Ticket Listing
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! When printing the [Deposit Ticket Listing|Printing the Deposit Ticket Listing] or [Weekly Register|Printing the Weekly Register], you can now exclude [voided|Voiding Transactions] transactions. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/weekly_register_totals_include_voided_transactions|See what others are saying about this.]\\
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!exclude_voided_transactions_weekly_reg.png|thumbnail,border=1!
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop8.png! Selecting a Default Payment Type in Contributions Setup
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! On the [Configuration tab|Configuring the Contributions Module] in Contributions Setup, you can select a default payment type when [entering contributions|Adding a New Transaction]. For example, you may want all donations to have the payment type of Cash, unless you enter a reference number.
The default payment type is saved per user, so one ACS user in your organization can have it set to cash, while another could have it set to check if he or she primarily scans checks.
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\\ !default_pmt_type_in_cb_setup.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop9.png! Printing Contributions Reports by Batch Number
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! You can now print the [Weekly Register|Printing the Weekly Register], [Deposit Ticket Listing|Printing the Deposit Ticket Listing], or [Contributions Receipts|Printing Contributions Receipts] by batch number. This is helpful if you post more than one batch with the same posting date per day and use the date as the deposit reference number. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/11_0_weekly_register_need_the_option_to_print_just_by_batch|See what others are saying about this.]\\
\\ !print_receipts_by_batch_number.png|thumbnail,border=1!
{div:class=NotInPDF}_(Click to enlarge.)_{div}\\
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{anchor:e10}
h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop10.png! Easily Track Applied Pledge Gifts with the Pledge Giving History Report
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! The new Pledge Giving History report in [Contributions Lists|Contribution Lists] displays all pledges for a specific date range, along with the gifts applied to those pledges, so you can track regular, arrears, and future gifts toward pledges. You can also print the report by post date to see applied payments as of a particular date, and you can filter on prepayments and arrears payments. Prior to ACS 11.0, the Monthly Posting Register broke down giving by year, and this report replaces that. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/concerns_issues_problems|See what others are saying about this.]\\
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop11.png! Export ACS Data to PhoneTree® VoiceWave™
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! Now, you can export your ACS data to PhoneTree's newest message-delivery software, VoiceWave. In addition to phone and e-mail messages, you can send mass text messages. You also have the added option to send messages to people's preferred contact method, whether phone, text, or e-mail. This way, people get only one message, and it's delivered in the method that they prefer. See [PhoneTree and VoiceWave] to learn more. Or, [register|https://www.voicewaveonline.com/Login/Register.aspx/?PromoCode=ACS] with VoiceWave now (includes a special ACS discount.)
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop12.png! Create Parent Badges for both Morning and Afternoon Sessions
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! A mother attends the early service with one of her sons. Her husband attends the afternoon service with the other son. Which parent gets the parent badge? Now they both do, making your campus an even safer place for families to serve and worship.
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop13.png! Multiple ACS users can process Accounts Payable Check Runs
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! Now, multiple ACS users within your organization can [process a check run|Completing a check run in Accounts Payable] at the same time. This makes paying bills easier since other users do not have to be out of Print/Post Checks.
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop14.png! Editing general fields on posted Accounts Payable invoices
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! You can now [edit general fields|Editing an invoice in Accounts Payable] on posted Accounts Payable invoices so that you do not have to void them and re-enter the information. You can update the invoice number, due date, month and year, invoice description, invoice date, project code, comment, and 1099 box fields. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/make_project_codes_editable-ji4x4|See what others are saying about this.]\\
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{anchor:e15}
h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop15.png! Editing general fields on posted General Ledger transactions
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! You can now [edit general fields|Editing General Ledger Transactions] on posted General Ledger transactions so that you do not have to void them and re-enter the information.
If a transaction has been posted, you can edit the date, reference number, explanation, posting month, project code, and comment. Remember, you can only edit transactions you posted, unless you have rights to *Edit All Users Transactions* in Add/Edit Users.
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h3. !UsingthisWiki:ACS Release Notes Small Numbers^swoop16.png! Saved funds and date ranges when entering pledges
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!UsingthisWiki:ACS Release Notes Numbers^checkmark (1).png! When [entering pledges|Adding Pledges] in [ACS Contributions|Contributions], the fund and date ranges are now saved until you close the window or change the dates or fund. This saves you time when entering multiple pledges because you do not have to reenter the dates or select the fund each time.
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h1. Corrections
|| Summary || Status ||
| After selecting data fields, custom label template 5305 previews blank. | Resolved |
| The Organization Labels with Primary Contact report pulls all levels regardless of chosen settings. | Resolved |
| Ages don't display in the Present Count by Age report. | Resolved |
| On the Check In/Out screen, you can't use an "Other Relationship" adult to check out a child. | Resolved |
| Under Limit Groups, a user has Small Group Master selected but if Reset Small Groups is run, the user can't see small groups anymore. | Resolved |
| In Check In/Out, letters in a barcode are dropped during scanning. | Resolved |
| When an Activity has a blank element and changes are downloaded from Access to ACS, the changes do not apply in ACS. | Resolved |
| Groups are limited in Checkpoint but after starting Promotion and choosing a new Master group, the selected groups do not display when people try to check in. | Resolved |
| Users who have All rights to Safeguard Tasks but No rights to Safeguard Comments cannot add or edit Safeguard tasks. | Resolved |
| When searching for positions within Organizations, people who have resigned are still included in the search results. | Resolved |
| Second line of notes does not display in the Express Check In/Out window. | Resolved \\ |
| When scanning an unassigned check, the user cannot add a new organization. | Resolved \\ |
| "No records for selection" displays when previewing the Flex Statement. | Resolved \\ |
| The Find Person window does not display when you click Customize on Statements. | Resolved |
| The invoice calendar does not scroll through months for Mass Billing Codes. | Resolved |
| When distributing transactions, you can select a deactivated fund code. | Resolved |
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{rate}|||||||||||||||||||||||
For a printable version of these release notes, click here. To offer you the most up-to-date help possible, we're moving our documentation files online. To view specific procedures for the enhancements documented in the Release Notes, click on the links in the text. Or, click here to view procedures by module. During the transition, only some help is available online. If you can't find what you need, click Help > Contents in the Windows® version of ACS. |
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Enhancements
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File Payroll Tax Forms Electronically
...
Since many states now require electronic filing for tax forms, we've added this functionality to the Payroll and Accounts Payable modules. Electronic filing makes it easier to comply with IRS regulations, saves you time, and is good for the environment.
After creating an account for e-filing, you can electronically file Forms 1099, W-2, and 941 (you must request and receive a PIN to electronically sign the 941). To electronically file, simply complete your tax forms in ACS, then click Tax E-File. You can still print copies of these forms for your records.
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Viewing Pledge Gifts in Inquiry by Individual
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On the Pledge tab in Contributions- Inquiry by Individual, you can now view gifts applied to a pledge. When you select a pledge and click View Gifts, the pledge's information and a list of applied gifts display. You can also attach and remove gifts in this window.
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Flagging Gifts as Future Pledge Payments Before Entering Pledges
...
When adding transactions in Contributions, you can now flag gifts as future pledge payments without having to enter a pledge first.
This is helpful if a contributor gives more than their pledge balance and wants to apply the overpayment as a prepayment to next year's pledge. However, the contributor has not filled out a pledge card yet, so you cannot enter the pledge into ACS.
To flag the gift as a future pledge payment, select Prepay in the Pledge column when allocating the gift towards a fund. The gift displays as a non-pledge gift on reports and statements, and when you enter a pledge, ACS applies the gift toward it.
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Printing Additional Payroll Deductions on Overflow Checks
...
On the Posting tab in Payroll Setup, you can now select to print additional deductions on overflow checks. When selected, if the Deductions/Contributions area of the stub exceeds 11 lines, a second check (or plain paper) prints. This option lets your employees see detailed information for each deduction, and the stub and check amounts on the additional check are marked as void.
In addition, if you select this option, the check range displays in the Summary section of the Payroll Journal and when printing payroll checks.
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Selecting a Sunday Date on Contributions Batches
...
If all of your deposits are credited to a Sunday, you can now select Use Sunday Date to default the posting date to a Sunday so that you do not have to set it each time you enter a new batch of contributions.
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Printing Pledge Gifts when Editing Pledges
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You can now print gifts applied toward a pledge in Add/Edit Pledges, letting you easily see a report of all gifts associated with a pledge for a single contributor. When editing pledges, click View Gifts to view a list of applied gifts. Then, click Print to print the list of applied pledge gifts.
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Excluding Voided Transactions from the Weekly Register and Deposit Ticket Listing
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When printing the Deposit Ticket Listing or Weekly Register, you can now exclude voided transactions.
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Selecting a Default Payment Type in Contributions Setup
...
On the Configuration tab in Contributions Setup, you can select a default payment type when entering contributions. For example, you may want all donations to have the payment type of Cash, unless you enter a reference number.
The default payment type is saved per user, so one ACS user in your organization can have it set to cash, while another could have it set to check if he or she primarily scans checks.
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Printing Contributions Reports by Batch Number
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You can now print the Weekly Register, Deposit Ticket Listing, or Contributions Receipts by batch number. This is helpful if you post more than one batch with the same posting date per day and use the date as the deposit reference number.
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| (Click to enlarge.) |
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Easily Track Applied Pledge Gifts with the Pledge Giving History Report
...
The new Pledge Giving History report in Contributions Lists displays all pledges for a specific date range, along with the gifts applied to those pledges, so you can track regular, arrears, and future gifts toward pledges. You can also print the report by post date to see applied payments as of a particular date, and you can filter on prepayments and arrears payments. Prior to ACS 11.0, the Monthly Posting Register broke down giving by year, and this report replaces that.
| Return to top |
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| Anchor | ||
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Export ACS Data to PhoneTree® VoiceWave™
...
Now, you can export your ACS data to PhoneTree's newest message-delivery software, VoiceWave. In addition to phone and e-mail messages, you can send mass text messages. You also have the added option to send messages to people's preferred contact method, whether phone, text, or e-mail. This way, people get only one message, and it's delivered in the method that they prefer. See PhoneTree and VoiceWave to learn more. Or, register with VoiceWave now (includes a special ACS discount.)
| Return to top |
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| Anchor | ||
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Create Parent Badges for both Morning and Afternoon Sessions
...
A mother attends the early service with one of her sons. Her husband attends the afternoon service with the other son. Which parent gets the parent badge? Now they both do, making your campus an even safer place for families to serve and worship.
| Return to top |
|---|
| Anchor | ||
|---|---|---|
|
Multiple ACS users can process Accounts Payable Check Runs
...
Now, multiple ACS users within your organization can process a check run at the same time. This makes paying bills easier since other users do not have to be out of Print/Post Checks.
| Return to top |
|---|
| Anchor | ||
|---|---|---|
|
Editing general fields on posted Accounts Payable invoices
...
You can now edit general fields on posted Accounts Payable invoices so that you do not have to void them and re-enter the information. You can update the invoice number, due date, month and year, invoice description, invoice date, project code, comment, and 1099 box fields.
| Return to top |
|---|
| Anchor | ||
|---|---|---|
|
Editing general fields on posted General Ledger transactions
...
You can now edit general fields on posted General Ledger transactions so that you do not have to void them and re-enter the information.
If a transaction has been posted, you can edit the date, reference number, explanation, posting month, project code, and comment. Remember, you can only edit transactions you posted, unless you have rights to Edit All Users Transactions in Add/Edit Users.
| Return to top |
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| Anchor | ||
|---|---|---|
|
Saved funds and date ranges when entering pledges
...
When entering pledges in ACS Contributions, the fund and date ranges are now saved until you close the window or change the dates or fund. This saves you time when entering multiple pledges because you do not have to reenter the dates or select the fund each time.
| Return to top |
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| Anchor | ||
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Corrections
Summary | Status |
|---|---|
After selecting data fields, custom label template 5305 previews blank. | Resolved |
The Organization Labels with Primary Contact report pulls all levels regardless of chosen settings. | Resolved |
Ages don't display in the Present Count by Age report. | Resolved |
On the Check In/Out screen, you can't use an "Other Relationship" adult to check out a child. | Resolved |
Under Limit Groups, a user has Small Group Master selected but if Reset Small Groups is run, the user can't see small groups anymore. | Resolved |
In Check In/Out, letters in a barcode are dropped during scanning. | Resolved |
When an Activity has a blank element and changes are downloaded from Access to ACS, the changes do not apply in ACS. | Resolved |
Groups are limited in Checkpoint but after starting Promotion and choosing a new Master group, the selected groups do not display when people try to check in. | Resolved |
Users who have All rights to Safeguard Tasks but No rights to Safeguard Comments cannot add or edit Safeguard tasks. | Resolved |
When searching for positions within Organizations, people who have resigned are still included in the search results. | Resolved |
Second line of notes does not display in the Express Check In/Out window. | Resolved |
When scanning an unassigned check, the user cannot add a new organization. | Resolved |
"No records for selection" displays when previewing the Flex Statement. | Resolved |
The Find Person window does not display when you click Customize on Statements. | Resolved |
The invoice calendar does not scroll through months for Mass Billing Codes. | Resolved |
When distributing transactions, you can select a deactivated fund code. | Resolved |
| Return to top |
|---|