Facility Scheduler Release Notes -- February 2012

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{panel:title=Update Scheduled for February|borderColor=#ccc|titleBGColor=#fd9113|bgColor=#FFFFCE} The new release of Facility Scheduler is planned for February 21, 2012. Until that date, any of the enhancements or corrections mentioned below may change. {panel}

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2012 already\! Congratulations on surviving another holiday season and welcome to thea new year offilled the _dragon_! (Ooooooo...) It's with hope and promise. We've started the year foroff magicallyright, fantasticnot thingswith toa happen,new sofad we'vediet startedor thegym yearmembership, offbut right with anothera great new release of Facility Scheduler. On our list of New Year's resolutions were improvements to event registration and management. Check out the [enhancements|#e] and [corrections|#c] below.

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2012 already\! Congratulations on surviving another holiday season and welcome to the new year ofand thenew dragon endeavors for you and your congregation. ( Since it's February, we're all supposed to be well on our way with New Year's Resolutions, right? Well, Facility Scheduler has the same overall resolution every year --- to make your life easier, of course --- but we came up with the some specific

ACS Technologies is pleased to announce the February 2012 release of Facility Scheduler\! This release offers several [enhancements|#e] and [corrections|#c], many which you suggested. {hidden-data}

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[Print the release notes.|^Facility Scheduler Release Notes February 2012.pdf|Download a printable PDF.^FACDEV-FacilitySchedulerReleaseNotes--February2012-170112-0859-79500.pdf][!UsingthisWiki:Global Confluence Images^pdf.png!|^Facility Scheduler Release Notes February 2012^FACDEV-FacilitySchedulerReleaseNotes--February2012-170112-0859-79500.pdf|Download a printable PDF.]
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[!UsingthisWiki:Global Confluence Images^more release notes.png!|Release Notes|All Facility Scheduler Release Notes]

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|| Quick Links ||
| [Add General Ledger Codes to Events|#e1]\\
 [E-mail Notifications of Registration Changes|#e2]\\
 [Date of Birth and Gender Automatically Entered During Registration|#e3]\\ |
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h1. Enhancements

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h2. !UsingthisWiki:Facility Scheduler Wiki Images^1.png! Add General Ledger Codes to Events
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!UsingthisWiki:Facility Scheduler Wiki Images^fscheck.png! No more guessguesswork work for your finance office\! Event coordinators can now designate the General Ledger (GL) codes for events. Use it to enter the fund or account code associated with the event's revenue. The *GL Code* field appears in the [Payments|Payment Information] window of Facility Scheduler, and it applies to both events and sub-events. If you are an Access ACS user, the GL Code is also included in the Event Revenue Detail and Event Revenue Summary reports. If you are an ACS Financial Suite user, the GL Code is included in the Bank Deposit Report. To learn more, see [Event Payment Information|Payment Information]. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/on_each_event_i_need_a_field_to_enter_the_gl_fund_code_for_that_event|See what others are saying about this.]

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h2. !UsingthisWiki:Facility Scheduler Wiki Images^2.png! E-mail Notifications of Registration Changes
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!UsingthisWiki:Facility Scheduler Wiki Images^fscheck.png! Now you can have e-mail notifications sent to the primary contact person for events. The contact person receives a summary of registrations and cancellations every 24 hours. (The e-mails are sent only on days that changes occurred.) If a person is listed as the contact for several events, you can choose which events to receive updates onfor. A separate e-mail is sent for each event (not for each registration). [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/send_email_to_event_coordinator_daily_with_list_of_people_who_registered|See what others are saying about this.]

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A sample notification e-mail
_Click image to enlarge._

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h2. !UsingthisWiki:Facility Scheduler Wiki Images^3.png! Date of Birth and Gender Automatically Entered During Registration
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!UsingthisWiki:Facility Scheduler Wiki Images^fscheck.png! When you add custom questions to event registration, you can now select *Date of Birth* and *Gender* as answer types. This is awesomeuseful for two reasons:
* If a person's date of birth or gender is stored in your records, the answer is automatically entered as the person registers.
* If a person updates the date of birth or gender while answering, a change request is automatically created. Use the change request to correct your Access ACS and ACS People records.

This way, people can correct date of birth and gender mix-ups themselves. (Alex's and Jamie's of the world rejoice\!) To learn more, see [Questions].

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h1. Corrections

|| Summary || Status ||
| In events with a potential bookings confictconflict, users could not click the Caution icon !UsingthisWiki:Facility Scheduler User Guide^Symbol Warning 2.16x16.png! to view details of the current conflicts. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/conflict_notice_not_working_properly_when_creating_an_event|See what others are saying about this.] | Resolved |
| When you deleted an occurrence of a recurring event, the resources still showed as unavailable. [!UsingthisWiki:Global Confluence Images^gs heart.png!|http://enhancements.acstechnologies.com/acstechnologies/topics/facility_scheduler_series_exception_requery_rooms_available|See what others are saying about this.] | Resolved |
| When generating the List of Events by Resource report, the report quit processing data after 30 seconds. For some users, this made it difficult to generate the report with substantial amounts of data. | Resolved |
{hidden-data}| [24716|http://knowledgebase.acstechnologies.com/article.aspx?article=24716&p=1]|  When previewing the Monthly Calendar report, some events did not show the primary location. This occurred if two or more events were scheduled for the same location on the same day| Users assigned the Role Type of Guest were not showing the Users grid. This made it impossible to edit or delete them. | Resolved |{hidden-data}


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