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Before you begin using the Accounts Payable module, follow these startup procedures.

  1. Enter your site information in Utilities > Site/Account Information.

  2. Define Accounts Payable Setup.

  3. Define the General Ledger Interface.

  4. Set up Vendor Types in Define Lists.

  5. Set up Invoice Frequencies in Define Lists.

  6. Accrual Basis Only: If you are setting up an accrual system, add accrual accounts for each fund in Add/Edit Chart of Accounts in General Ledger.

  7. Tracking Discounts Only: If you want to track discounts, add Discounts Taken Accounts for each fund in Add/Edit Chart of Accounts in General Ledger.

  8. Fund Accounting Only: If you are setting up fund accounting, define an A/P Accrual Account and a Discounts Account for each fund in General Ledger Define Lists.

  9. Add all necessary vendors in Add/Edit Vendors.

  10. Optional: Enter all 1099 totals for each vendor using 1099 & YTD Adjustments.