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You can grant rights to your users that allow them to have complete, limited, or no access to view or edit the different portions of the Accounts Payable module.

 To edit a user's security rights
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Add/Edit Users, then click Go .
  3. Select a user in the grid and click Edit.
  4. If it is not already selected, click the Security tab.
  5. Expand Accounts Payable.
  6. Select the security option you want to change, then right-click to select the appropriate access level. 
    • All allows the user to add and edit information.
    • None denies the user all access to the information.
    • View allows the user to view information without editing it.
  7. Click Apply, then OK. Your changes take effect the next time the user logs in to ACS.
Additional Field Information


1099 Adjustments
Determines whether the user can enter dollar amounts that are reflected in year-to-date totals and 1099 statements, but are not posted to the General Ledger.

Add/Edit Vendors
Determines whether the user can add, edit, or delete vendors in Accounts Payable.

Define Lists
Determines whether the user can add, edit, or delete vendor types and invoice frequencies in Accounts Payable.

Edit All Users Invoices
Determines whether or not the user can modify all other users' invoices.

Enter Invoices
Determines whether the user can add and edit invoices.

Inquiry
Determines whether the user can view checks and invoices for vendors.

Period End Reports
Determines whether the user can print or preview Period End Reports.

Post All Users Invoices
Determines whether the user can post invoices for all users.

Post Invoices
Determines whether the user can post invoices.

Print/Post Checks
Determines whether the user can issue checks, print checks, and post checks to the general ledger.

Reports
Determines whether the user can print or preview reports in Accounts Payable.

Setup
Determines whether the user can configure Accounts Payable and design custom checks.