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You can memorize invoices to use as a template for invoices that you have to create over and over again, but may not lend themselves to mass billing.

Once an invoice is memorized, you can quickly create similar invoices as often as you need to.

 To memorize an existing invoice
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Accounts Receivable Invoices and click Go .
  3. Click Add/Edit Invoices.
  4. Locate the invoice you want to memorize. For more information, see Locating an Invoice.
  5. Select the invoice in the list, click Memorize, and confirm.
  6. Enter a name and frequency for the memorized invoice.
  7. Click Ok.
 To create a new memorized invoice
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Accounts Receivable Invoices and click Go .
  3. Click Memorized Invoices, then Add.
  4. Complete the invoice fields as you would for a typical invoice. For more information, see Adding Invoices. If desired, you can enter an amount of $0.00, but at least one fee distribution is required. You will have to enter the amount when creating an invoice from this memorized one.
  5. Click Ok.
 To create a new invoice from a memorized invoice
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Accounts Receivable Invoices, then click Go .
  3. Click Memorized Invoices. If you've already begun a new invoice, you can also click Select Memorized in the Add Invoice window. You can also select multiple memorized invoices by pressing the CTRL key while selecting invoices.
  4. To create an invoice from a single memorized invoice, select the invoice you want to use as a template, and click Create Invoice. Alternatively, select Create Invoice from the right-click menu.
  5. The invoice opens in the Add Invoice window. Fields are inserted automatically based on the memorized invoice with the exception of the Invoice #. Make any edits necessary, and click Ok.
  6. To automatically create invoices from multiple memorized invoices, hold down the CTRL key and select the invoices you want to use from the list. Click Create Invoice or select Create Invoice from the right-click menu. A dialog box notifies you that the invoices have been created. When you use this process, ACS skips invoices with amounts of $0.00.