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Once you finish checking people in and out of classes and events, you can run reports on your Checkpoint data, session statistics, and a complete list of people's Checkpoint information. You can also post attendance markings to your ACS attendance records if you own the Attendance module. Checkpoint has security badge, bar code label, pager assignment, and sessions statistics reports that you can print, preview, and export.

The following report types are available in Checkpoint and contain information about your sessions and the people who attended them. Some of these reports also coordinate with other modules in the People Suite

  • Labels — Label reports include bar code labels and security badges. Print bar code labels to attach to them ID cards or key fobs and use them for locating individual's records as check-in time. Print security badges as a report to print them in bulk ahead of time for an event.
  • List — Print a customized list of people's Checkpoint information, including bar codes, pager numbers, and special notes.
  • Statistics — Print session statistics to analyze people's attendance of classes and activities. You can view people's attendance for all sessions or for specific sessions.

There are many options available in printing reports. We recommend that you experiment with each report and examine the options available for each one.

Customize Checkpoint List Reports

In ACS, you can print a customized list of people's relevant Checkpoint information, including bar codes, pager numbers, and special notes.

 To customize a list report
  1. Under Searches and Reports, click the Reports tab.
  2. In the drop-down list, select Checkpoint Reports and lick Go.
  3. In the left pane, expand Lists, then select the Listing of Names, Barcodes, Pager #'s, and Notes.
  4. In the lower left pane, click Customize.
    OPTIONAL: Under Report Title, name the report and select the print date.
  5. Under Report Settings and Report Options, select the options you want to include in the report. See Additional Information for more on each option. Not all options are available for all reports.
  6. Click Preview to generate the report.
  7. Save or Print the report.

Customize Session Statistics Reports

Use session statistics reports to analyze people's attendance of classes and activities. You can view people's attendance for all sessions or for specific sessions. You can run reports for any range of dates, which allows you to analyze attendance records in the short term or long term. Visitors are indicated with an asterisk (*).

Only Available Before Posting Attendance

You can only generate session statistics reports before you have posted attendance for a session. After posting attendance, the session statistics are no longer stored for reporting.

 To customize a sessions report
  1. Under Searches and Reports, click the Reports tab.
  2. In the drop-down list, select Checkpoint Reports and click Go.
  3. In the left pane, expand Statistics > Session Statistics.
  4. In the lower left pane, click Customize.
    OPTIONAL: Under Report Title, name the report, then select the print date.
  5. On the Report Options tab, under Session, in the drop-down list, select the session you want to report on.
  6. Under Report Settings and Report Options, select the options you want to include in the report. See Additional Information for more on each option. Not all options are available for all reports.
  7. Under Date Range, select the dates to include in the report.
  8. Click Preview to generate the report.
  9. Save or Print the report.


Additional Field Information

Print only records with Pager #s
Selecting this prints only individual's records that have assigned pager numbers.
 
Print only records with Notes
Prints only individual's records that have special notes. So, for example, if your organization is hosting vacation bible school, a session statistics report can help you organize a list of allergies for each child in each classroom, and the emergency contact information for their guardians.
 
Sort by Pager #
Sorts the individuals in the report by their assigned pager number.

Include Parent's Name
Prints the parent names for children in the report. This is especially useful for sessions designated for children, such as youth groups and vacation bible school.

Page Break on Group
Select this to have each group display on a separate page. For example, you are printing Sunday School session statistics and you want to give each Sunday School instructor a report on their classes.

Print Security ID
Select this option to print the security ID for each individual on the report.

Print Time In/Time Out
Prints the latest check-in and check-out time of each person.