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When all of the items are not received on the order, purchase orders are incomplete or partially complete.

A purchase order becomes encumbered when it is posted. If you operate on a cash basis, the encumbered amount remains until you write a check from Accounts Payable for the purchase order. If the remainder of the items will not be received, complete the purchase order to release the encumbered funds. You can also display encumbered amounts on the Analysis of Revenues and Expenses report

 To complete a purchase order
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Purchase Orders and click Go .
  3. Click Add/Edit Orders.
  4. In the drop-down list, select Partially Received Orders.
  5. Select the purchase orders you want to complete, then click Complete.