Use the Transaction Setup tab in General Ledger Setup to select transaction options such as default transaction sources, budget remaining flags, and warnings for crossing funds or duplicated reference numbers. You can also enable project codes on this tab.
To configure the Transaction Setup tab
- Under Advanced Tools, select the Settings tab.
- In the drop-down list, select General Ledger and click Go .
- On the Transaction Setup tab, enter or select the appropriate options. See the Additional Field Information below to learn about each option.
- When finished, click OK.
Auto Fill Payee Amount
To automatically display the amount of the last transaction for the payee while entering a transaction, select this option. This only applies if you do not own Accounts Payable and want to enter or print checks with the Enter Check option in General Ledger.
Projects in use
To track transactions that belong to a specific project and then report on the financial status of that project, regardless of fund, department, committee, or area, select this option.
Auto Print Checks after entry
To automatically print checks after each entry, select this option. You can print the check now or click Continue to print the check at a later date. This only applies if you do not own Accounts Payable and want to enter or print checks with the Enter Check option in General Ledger.
Line Item Comment in use
To enter a comment for each distribution code in addition to a general transaction description, select this option.
To recognize an entry of 1000 as $10.00, select this option. Otherwise, 1000 is recognized as $1000.00.
Allow posting to prior periods
To post transactions to a month or year prior to the current accounting month, select this option.
Warn if Crossing Funds
To display a warning if you attempt to enter a transaction that debits an account in one fund and credits an account in a different fund, select this option. When this message displays, click OK to accept it (the balance sheet displays out of balance if printed by fund), or click Cancel to edit the transaction using accounts from the same fund.
Allow posting to 13th month
To allow adjusting entries to post to the closing month, select this option.
Warn if Duplicating Reference Number
To display a warning message if you attempt to add a transaction with a reference number which has already been used within each source type, select this option.
Automatic Fund Balancing
To automatically create and post balancing transactions for those that are out of balance by fund when posting, select this option. This account must not be assigned to any fund.
Auto save default transaction source
To make the last used transaction source the default for the next transaction, select this option.
Default Transaction Source
Select a default source to use for the transaction source on the Add/Edit Transactions form. If you select the Auto Save Default Transaction Source option, this option is not available.
Default Service Charge
Select the default source to use for entering service charge transactions. If necessary, you can change the transaction source when entering service charges.
Default Bank Interest
Select the default source to use for bank interest transactions. If necessary, you can change the transaction source when entering bank interest transactions.
Default Check Source
Select the default source to use when entering check transactions. This determines the default transaction source to use when you click Enter Checks on the main General Ledger menu.
Auto Fund Balance Source
Select a default source to use when balancing transactions are created.
Over Budget Check
Select Display Warning to show a warning when an entered transaction causes an account to go over budget. Select Disregard Budget to bypass any warning and accept the entered transaction. Select Prevent Over Budget to block an entered transaction if it causes an account to go over budget. Select to base your budget check on either the Check Budget or Check Balance for Restricted Accounts. Click Select to choose the budgets and transactions that are affected by the Over Budget Check.