Security badges print with security ID numbers (IDs) that match between the children's badges and the parent's. This way, you can match children with parents before they leave a class or event.
Before you can print security badges at check-in, you must create a security badge template. Badge templates manage what information displays and the overall look of the badge. You can create and save a variety of security badge templates, and then assign them to specific sessions and templates. This lets you customize security badge templates for various scenarios.
For child badges, you can select up to four fields to print on the badge. Usually, you want to display the child's name, and we also recommend displaying the location, parent's names, and special notes. Displaying location means that lost children are returned to where they need to be quickly and easily. Displaying notes notifies staff of children's special needs. (Displaying notes is only available for the last line of badges. You cannot display notes on the first through third lines.)
Bar codes do not display automatically on badges and must be assigned a line. On the other hand, security IDs and pager numbers do not need to be assigned a line. They display in the top right of the printed badge.
The required size for Checkpoint security badges is 2¼" x 4".
To create security badge templates
- Under Advanced Tools, click the Settings tab.
- In the drop-down list, select Checkpoint and click Go.
- Under Badge Design, click the Security tab.
- Under the badge design window, click New.
- In the Badge Design window, select one of the four blank badge lines, then click Select Field.
- In the drop-down list, select what information you want to appear on that line of the badge and click OK. See the Additional Field Information for more on each option.
- Repeat these steps for each line, then click Save.
- Enter the name of the badge template and click OK.
Selecting this option displays no information. The field is left blank.
Displays the first and last name of the individual.
Displays both parent's names of the person. Used primarily for young children.
Displays special notes about the person. Notes can be entered during assisted check-in, and can be modified by a staff person at any time. Notes are saved for future use. Use notes primarily for children's special needs or notifications. For example, if a child has a peanut allergy, the parents can make a note of that during assisted check-in and it is printed on the child's badge. Displaying notes is only available for the last line of badges. You cannot display notes on the first through third lines. You can also enter these notes under a person's record on the profile tab using the Checkpoint Information icon . When a note has been entered, the note will print on the badge as long as the badge template contains the note field, regardless of which check in method you use. However, you can only add or edit notes from assisted check in or from a person's record in people. You cannot add or edit notes from Express Check In.
Displays the class or activity name that the person is attending. If the location of your classes and activities changes frequently, it may be more useful to display location instead.
Displays the master group for the class or activity the person is attending. For example, a child may be checked-in to attend the 9:30am Sunday School for toddlers. However, if your master group for all Sunday school classes is called "Sunday School," then the badge would display simply "Sunday School."
Displays the unique identifying bar code of the individual. If you are printing bar codes on badges, the font size will affect the size of the bar code. ACS suggests using at least 24-point font and selecting either Barcode or Code 39-Digits for the font, but you may need to adjust because of the printer and scanner you use. If you use bar codes, you must manually enter a smaller font size for some of the other lines on the template so that all of the lines will fit on the badge.
Class Position/Reserve List 1
In group setup for classes, reserve list 1 is always set to class position. In activity group setup, reserve list 1 is optional and may be customized for your needs. Selecting this field displays the person's information for the reserve list. For example, Mr. Mark Jones is the teacher for the 3 year-old Sunday school class. His class position/reserve list 1 displays as "teacher" on his badge for class.
Reserve List 2 – 5
In class and activity group setup, reserve lists are optional levels or categorization and may be customized for your needs. Selecting this field displays the person's information for the reserve list.