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After installing and configuring the ACS Backup Service, you can create a schedule for backup jobs.

The scheduled backup program backs up to a hard drive. You can select the number of backup files that you want to keep in the directory, and as each successful backup is completed, ACS purges the oldest backup file from the directory. This saves storage space on your hard drive and eliminates older backups.

You can also back up to USB drives and similar media. If you're backing up to tape, you must use the software that came with the tape drive and refer to the documentation that is included with your tape backup system for information on how to perform a tape backup. With a tape backup, you must back up all the files in the \Acsdata, \Acsfdat, and \Acspict directories.

For each scheduled backup job that you set up, you can enter a different Destination Directory for backup storage, but you cannot back up to the WINACS or ACSNET directories.

Note

The ACS scheduled backup program uses military time for the hours of the day.

 To create a scheduled backup job
  1. Open the ACS Backup utility.
    a.) Windows 7: On your Windows desktop, click the Start button  in the lower-left corner of the screen. The Start menu displays. Click All Programs > ACS Technologies > ACS Tools > ACS Backup.
    b.) Windows 8.1: On the Windows desktop, click the Start button  in the lower-left corner of the screen. The Start screen displays. Click the arrow button . The Apps view displays. In the ACS Technologies section, click ACS Backup.
    c.) Windows 10: On the Windows desktop, click the Start button  in the lower-left corner of the screen. The Start menu displays. Scroll to the ACS Technologies section, and click ACS Backup.


  2. Enter your ACS user name and password.
  3. In the actions list, click Schedule Backup.
  4. Under Data Options, select a backup option.
  5. Under Additional Options, select the appropriate options.
  6. Enter a schedule name for this job.
  7. Select the directory where you want to store the backup files.
  8. Select the number of stored backup files you want to keep in the listed directory.
  9. Under Frequency, select Daily, Weekly, or Monthly.
  10. Under Date/Time, select the specified daily, weekly, or monthly schedule that you want, then click OK.

 

If you've already set up a scheduled backup job, you can edit the existing backup schedule.

 To edit a scheduled backup job
  1. Open the ACS Backup utility.
    a.) Windows 7: On your Windows desktop, click the Start button  in the lower-left corner of the screen. The Start menu displays. Click All Programs > ACS Technologies > ACS Tools > ACS Backup.
    b.) Windows 8.1: On the Windows desktop, click the Start button  in the lower-left corner of the screen. The Start screen displays. Click the arrow button . The Apps view displays. In the ACS Technologies section, click ACS Backup.
    c.) Windows 10: On the Windows desktop, click the Start button  in the lower-left corner of the screen. The Start menu displays. Scroll to the ACS Technologies section, and click ACS Backup.


  2. Enter your ACS user name and password and click OK.
  3. On the Scheduled Backups tab, select the scheduled backup job that you want to change and click Edit.
  4. Make the necessary changes, and click OK.
  5. In the Select Datasets to Backup/Restore window, make the necessary changes, and click OK.
Additional Field Information


Data Options

  • People Data Backup — Select to back up or restore data in the following modules: People, Contributions, Attendance, Organizations, Connections, Special Mailings, Reservations, and Checkpoint.
  • Financial Data Backup — Select to back up or restore data in the following modules: General Ledger, Accounts Payable, Accounts Receivable, Payroll, Fixed Assets, and Purchase Orders.
  • Full ACS System Backup — Select to back up or restore data in the following suites and modules: People suite, and Financial suite. The system files in the ACSNET folder are also included in the backup.

Additional Options

  • Exclude Picture Files — Select to exclude picture files from your backup and reduce your backup's file size of your backup.
  • Verify Backup (Highly Recommended) — Select to verify the integrity of the file after the backup is made. We recommend selecting this option to ensure your backup is successful. If the backup fails verification, you should make another backup using a different CD or flash drive.

Configuration

  • Schedule Name — Click in the text box to enter a schedule name.
  • Destination Directory — Displays the location of your ACS backup files. Click Lookup to select a location on your network or workstation.
  • Maximum number of Stored Backups — Displays the number of backup files that you want to keep before the oldest file is deleted. Click the arrows to increase or decrease the number.
  • Frequency — Select how often you want the ACS Backup/Restore program to run (Daily, Weekly, or Monthly).

Date/Time

  • Scheduled For — Enter or select the date and time for the next backup to occur.