Page tree

Use the Define Lists window to create the fees charged to customers.

You can also determine which general ledger accounts are affected by those charges, and you can also delete fees that you do not want to use in AR lists.

 To define fees
  1. Under Advanced Tools, click the Define Lists tab.
  2. Select Accounts Receivable from the drop-down list and click Go .
  3. Click Fees, then Add.
  4. Enter the information for the new fee in the fields provided. Use the field descriptions in this topic for reference.
  5. To define additional fees, select Add Another.
  6. Click OK.
 To delete fees
  1. Under Advanced Tools, click the Define Lists tab.
  2. Select Accounts Receivable from the drop-down list and click Go.
  3. Click Fees, then select the fee you want to delete.
  4. Click Delete, and confirm the action. If the fee is in use (assigned to a payment code or transaction, for instance) you cannot delete it.
  5. Click Close.
 To print a list of fees
  1. Under Advanced Tools, click the Define Lists tab.
  2. Select Accounts Receivable from the drop-down list, then click Go .
  3. Click Fees, then Print.
  4. To include inactive fees, click Include Inactive Lists?
  5. Click Preview to view the report.
  6. Click Print to send the report to your printer.
Additional Field Information


Fee Code
Enter a fee code in accordance with your organization's standard operating procedures.

Tax Deductible
If selected, allows this fee to be identified later as one the customer can claim for tax purposes (for example, day care expenses). A tax statement listing these payments can be printed at the end of the year.

Offset Account
Select the revenue account to be credited when you receive payments.

Checking Account
Select the checking account to be debited when you receive payments.

Accrual Account
If using accrual accounting, select the receivables account to be debited when invoices are posted. The offset account (revenue) is also credited when the invoice is posted. When the payment is received, checking is then debited and the accrual account credited to clear the receivables amount.

Discount Account
Select the account to be debited by the amount of the discount associated with an invoice. To show discounts as part of the net revenue on the Revenue and Expense report, use a revenue account.

Prepayment Account
Select the account used to track payments made in advance for the next accounting period (year). Payments identified as "prepayments" (typically, a liability account) credit this account, and checking is debited. When invoices are applied to prepayments, the offset account (revenue) is credited and recorded in the period of the invoice, and the prepayment account is washed out with a debit.

Enter Unit Cost
If tracking units for the fee, you can select this option and enter the default unit cost desired. The quantity will be specified when entering an associated invoice. You could, for instance, have unit costs associated with lunch, milk, and after school hours.