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In General Ledger, you can enter deposit transactions. For example, if you posted contributions gifts and the General Ledger interface was not enabled, you could manually post the deposit.

When entering a deposit, enter the date that you made the deposit to the bank for easy reconciling. If you need to split the deposit among several accounts in your general ledger, use the Split Debit or Split Credit options. These options allow you to select the different accounts for your deposit and enter the amount of the deposit for each account.

 To enter a deposit transaction
  1. Under Manage Records, select the Transactions tab.
  2. In the drop-down list, select General Ledger Transactions and click Go .
  3. Click Add/Edit Transactions, then Add.
  4. Select Deposits as the Transaction Source.
  5. Enter a checking account or click Lookup to select an account.
  6. Verify the post month and year are correct. Click the up and down arrows in the Month or Year date box to change the posting period.
  7. Optional: Select Autofill Text? to display text from previous transactions in the Memo field. When adding additional transactions and entering text in that field, entries from the previous transactions in the session display in a drop-down list.
  8. If this is a reconciled transaction, select Reconciled.
  9. Enter a reference number. Click Next to assign the next available reference number.
  10. Enter the date of the deposit or select a date in the calendar.
  11. Enter the total amount of the deposit.
  12. If necessary, enter a description in the Memo field.
  13. Select a general ledger account to credit. Click Lookup to select an account in the Account Lookup window.
  14. Click OK.
 To enter a deposit with multiple credit or debit accounts
  1. Follow the procedures above to enter the initial deposit information.
  2. Click on the Ledger tab.
  3. In the debits Account field, enter a general ledger account number or click Lookup to select an account.
  4. Enter the amount to debit the account entered in step #3.
  5. In the credits Account field, enter a general ledger account number or click Lookup to select an account.
  6. Enter the amount to debit the account entered in step #5.
  7. Repeat steps 3-6 as necessary to balance the transaction, then click OK.