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A direct deposit is a transaction that occurs when funds are deposited in your account through an electronic transfer. Examples of these types of transactions include contributions by members for pledge and monthly tuition payments.

If you need to split the deposit among general ledger accounts, use the Split Credit or Split Debit options. You can select the different accounts for the deposit and enter the amount for each account.

 To enter a direct deposit transaction
  1. Under Manage Records, select the Transactions tab.
  2. In the drop-down list, select General Ledger Transactions and click Go .
  3. Click Add/Edit Transactions, then Add.
  4. Select Direct Deposit as the Transaction Source.
  5. Enter a checking account or click Lookup to select an account in the drop-down list.
  6. Verify the post month and year are correct. Click the up and down arrows in the Month or Year date boxes to change the posting period.
  7. Optional: Select Autofill Text? to display text from previous transactions in the Memo field. When adding additional transactions and entering text in that field, entries from the previous transactions in the session display in a drop-down list.
  8. If this is a reconciled transaction, select Reconciled.
  9. Enter the reference number, or click Next to assign the next available reference number.
  10. Enter the date of the deposit or select a date in the calendar.
  11. Enter the amount of the deposit.
  12. If necessary, enter a description in the Memo field.
  13. Enter the general ledger account to credit or click Lookup to select an account.
  14. Click OK.
 To enter a direct deposit transaction with multiple credit or debit accounts
  1. To enter the initial information, follow the steps above.
  2. Click the Ledger tab.
  3. In the debits Account field, enter a general ledger account number or click Lookup to select an account.
  4. Enter the amount to credit the account entered in step #3.
  5. In the credits Account field, enter a general ledger account number or click Lookup to select an account.
  6. Enter the amount to credit the account entered in step #5.
  7. Repeat steps 3-6 as necessary to balance the transaction, then click OK.