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You can grant rights to your users that allow them to have complete, limited, or no access to view or edit the different portions of the General Ledger module.

Note

If you own the Accounts Payable module, the Add/Edit Vendors option in General Ledger controls the ability to add vendors through the Enter Checks option only. If you do not own the Accounts Payable module, the Add/Edit Vendors option in General Ledger controls all vendor information.

 To edit a user's security rights
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Add/Edit Users, then click Go .
  3. Select a user in the grid and click Edit.
  4. If it is not already selected, click the Security tab.
  5. Expand General Ledger.
  6. Select the security option you want to change, then right-click to select the appropriate access level. 
    • All allows the user to add and edit information.
    • None denies the user all access to the information.
    • View allows the user to view information without editing it.
  7. Click Apply, then OK. Your changes take effect the next time the user logs in to ACS.
Additional Field Information


Account Inquiry
Determines whether the user can view transactions and balance information for specific accounts, groups of accounts, bank accounts, and payees.

Add/Edit Budgets
Determines whether the user can enter or change budget information.

Add/Edit Chart of Accounts
Determines whether the user can add new accounts, add new account headings, move accounts, change account information, and delete accounts.

Add/Edit Vendors
Determines whether the user can add, edit, or delete payees.

Bank Reconciliation
Determines whether the user can reconcile bank accounts or close the current month.

Define Lists
Determines whether the user can add, edit, or delete funds, departments, committees, areas, projects, sources, and bank account lists.

Define Lists - Other
Determines whether the user can add, edit, or view other options in Define Lists.

Display/Merge Names
Determines whether or not the user can merge names in the Global name list.

Edit All Users Transactions
Determines whether or not the user can modify all other users' transactions.

Enter Transactions
Determines whether the user can add and edit transactions.

Post All Users Transactions
Determines whether the user can post all users' transactions.

Post Transactions
Determines whether the user can post transactions.

Reports
Determines whether the user can print or preview reports.

Reprint Checks
Determines whether the user can reprint checks.

Setup
Determines whether the user can set the default fund principal account, set the account number format, customize transaction options, and design custom checks.

Social Security Number
Determines whether the user can view or change the social security number of a customer or employee.

Year End Procedures
Determines whether the user can perform year-end procedures.