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  • When you finish working in Balance/Deposit Checks and close the window, ACS automatically checks for new batches of deposited checks.
  • Your next step is to import the batches of checks you deposited into ACS so that you can match them to your contributors’ records and post the contributions.
 To Match Transactions
  1. Under Manage Records, click the Contributions tab.
  2. Select Enter/Post Contributions from the drop-down list and click Go  .
  3. Click Import Transactions. The Import Contributions window displays.
  4. Click ACS SpeedCheck. The ACS SpeedCheck window displays.
  5. In the Select Batch drop-down list, choose a batch to match transactions to. In this window, you'll see two grids:
    1. Unmatched Records
    2. Matched Records
  6. In the Select Open Batch drop-down list, make a selection.
  7. Scan for unmatched transactions, and manually match them. As they are matched, they move to the Matched Records grid.
  8. Once you’ve matched all transactions to individual or organization records, click Import. Your transactions are now in Contributions.
 To Match Transaction Records to Individuals
  1. Under Manage Records, click the Contributions tab.
  2. Select Enter/Post Contributions from the drop-down list and click Go  .
  3. Click Import Transactions. The Import Contributions window displays.
  4. Click ACS SpeedCheck. The ACS SpeedCheck window displays.
  5. In the Select Open Batch drop-down list, make a selection.
  6. Under Unmatched Records, click a record to view the check image.
  7. Click Match Record to Individual if the check is from an individual.
  8. Locate the individual you want to match transactions to and click OK. If the contributor does not have a record in ACS, click Add New Family or Add Family Member to add a record for the contributor in ACS.
  9. Enter the contributor’s information in Add New Family and click Save, then OK.


 To Match Transaction Records to Organizations
  1. Under Manage Records, click the Contributions tab.
  2. Select Enter/Post Contributions from the drop-down list and click Go  .
  3. Click Import Transactions. The Import Contributions window displays.
  4. Click ACS SpeedCheck. The ACS SpeedCheck window displays.
  5. In the Select Batch drop-down list, select the batch of transactions you want to match to individuals and organizations.
  6. In the Select Open Batch drop-down list, make a selection.
  7. Under Unmatched Records, click on a record to view the check image.
  8. Click Match Record to Organization if the check is from an organization.
  9. Locate the organization you want to match the record to and click OK. If the organization does not have a record in ACS, click Add New Organization to add a record for the organization in ACS.
  10. Enter the organization’s information in Add New Organization and click Save, then OK.


How Records Are Matched

ACS automatically matches records based on an individual or organization’s bank account and routing numbers. If an individual or organization in ACS does not have a bank account and routing number associated with his or her record, you can easily match the record in the Import window, and all future check contributions scanned are matched to that record.

Correcting Mismatched Records

You can reassign and unmatch records if you need to.

Why reassign a record?

If you reassign a record, you can save the transaction to another ACS record. Suppose you accidentally match a check to the incorrect individual or organization record.  You can quickly correct this by reassigning the record. Now, when a transaction is reassigned to a new individual or organization, all future transactions will be assigned to that individual or organization as well. If a check is automatically matched to a contributor, you can reassign these contributions in CB Setup - Checking Account Maintenance. Records that are linked to bank accounts cannot be reassigned.

Why unmatch a record?

Unmatching the record means that you have completely disassociated the transaction with the current matched record or any other record. For example, you manually matched a record to Robert Howell. The following week, you overhear a conversation and realize that you matched this to a member record (Robert L. Howell), but the contributor is actually Robert S. Howell, a visitor with no record in ACS.

When records are unmatched, the transaction displays under Unmatched Records, and you can either match the record to an individual or organization or add a new record for the new contributor. Once the record is matched to a new individual or organization, all future transactions from that contributor will also be matched to him or her.

 To Reassign Transaction Records
  1. Under Manage Records, click the Contributions tab.
  2. Select Enter/Post Contributions from the drop-down list and click Go  .
  3. Click Import Transactions. The Import Contributions window displays.
  4. Click ACS SpeedCheck. The ACS SpeedCheck window displays.
  5. In the Select Batch drop-down list, select the appropriate batch of transactions.
  6. In the Select Open Batch drop-down list, make a selection.
  7. Under Matched Records, find and select the transaction record you want to reassign.
  8. Click Reassign Record to Individual or Reassign Record to Organization.
  9. In the Find Person or Find Organization window, find and select the individual or organization record you want to reassign the transaction record to.
  10. If the contributor does not have a record in ACS, click Add New Family or Add New Organization to add a record.
  11. Click OK.


 To Unmatch Transaction Records
  1. Under Manage Records, click the Contributions tab.
  2. Select Enter/Post Contributions from the drop-down list and click Go  .
  3. Click Import Transactions. The Import Contributions window displays.
  4. Click ACS SpeedCheck. The ACS SpeedCheck window displays.
  5. In the Select Batch drop-down list, select the appropriate batch of transactions.
  6. In the Select Open Batch drop-down list, make a selection.
  7. Under Matched Records, select the transaction record you want to unmatch.
  8. Click Unmatch Record. The transaction record will display under Unmatched Records.
  9. To match the record to another individual or organization, click Match Record to Individual or Match Record to Organization.
  10. In the Find Person or Find Organization window, find and select the individual or organization record you want to reassign the transaction record to.
  11. If the contributor does not have a record in ACS, click Add New Family or Add New Organization to add a record.
  12. Enter the contributor’s information and click Save.
  13. Click OK to return to Remote Deposit Capture.

Useful Information

Bill Pay Account checks are checks that come from banks on behalf of the contributor. You can have multiple Bill Pay account checks with the same routing # and checking account #. You don't want these checks to be associated with an individual, as this will cause you to post these checks to incorrect individual contribution records.

You can convert a check to a new Bill Pay account in the Speedcheck window for importing batches:

  • For unmatched records, click Make Bill Pay Account.
  • For matched records, click Unmatch Record And Make Bill Pay Account.