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You can grant rights to your users that allow them to have complete, limited, or no access to view or edit the different portions of the People module.

 To edit a user's security rights
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Add/Edit Users, then click Go .
  3. Select a user in the grid and click Edit.
  4. If it is not already selected, click the Security tab.
  5. Expand People.
  6. Select the security option you want to change, then right-click to select the appropriate access level. 
    • All allows the user to add and edit information.
    • None denies the user all access to the information.
    • View allows the user to view information without editing it.
  7. Click Apply, then OK. Your changes take effect the next time the user logs in to ACS.
Additional Field Information


Activities Setup
Determines whether the user can create new activity groups and add, edit, or delete activity group elements.

Access ACS Change Requests
Determines whether the user can apply change requests.

Access ACS Small Groups
Determines whether the user can use the Small Groups option.

Access ACS Upload Records
Determines whether the user can upload ACS records into Access ACS.

Add Family/Individual
Determines whether the user can add new families and individuals.

Add/Edit Individual Activities
Determines whether the user can add an individual to an activity group.

Background Checks
Determines whether the user can request a background check on an individual.

Change Family Unit
Determines whether the user can move an individual from one family to another, start a new family with an individual who is already a member of a family, and change an individual's family position.

Comments
Determines whether the user can add, edit, view, or delete family and individual comments.

Constant Contact
Determines whether the user can access Constant Contact when sending e-mail.

Date of Birth
Determines whether the user can access Date of Birth records.

Define Lists
Determines whether the user can add, edit, or delete address types, phone types, or comment types and whether the user can define user-defined fields, lists, and dates.

Delete Family/Individual
Determines whether the user can delete organizations, families, and individuals.

Document Library
Determines whether the user can view, edit, copy, or delete files in the library.

Edit Family/Individual
Determines whether the user can edit or view existing user records.

Exports
Determines whether the user can create extracts, including the Phone Tree, which is found on the Reports menu. By selecting View, a user can run an extract, but cannot create a new extract or edit an existing extract.

Graphs
Determines whether the user can view or print graphs.

Labels
Determines whether the user can create and print labels. By selecting View, a user can print labels, but cannot create or edit the layout.

Mass Change
Determines whether the user can use Mass Change to update multiple records at the same time.

Mass Delete
Determines whether the user can use Mass Delete to delete multiple records at the same time.

Member Status
Determines whether the user can add and edit or only view an individual's Member Status.

Merge Records
Determines whether the user can merge records.

Multi-Campus Setup
Determines whether the user can add, edit, and delete campuses. Besides adding, editing, and deleting campuses, the user can also select service times and the Contributions fund codes used by each campus.

Pictures
Determines whether the user can add, view, or remove pictures.

Quick View Setup
Determines whether the user can access Setup to configure Quick View.

Reports
Determines whether the user can print or preview People reports.

Safeguard Comments
Determines whether the user can view, add, edit, or delete comments on the Safeguard tab.

Safeguard Tasks
Determines whether the user can view, add, edit, or delete tasks on the Safeguard tab.

Safeguard Tasks Mass Create and Update
Determines whether the user can mass change and create Safeguard tasks through search results.

Searches
Determines whether the user can perform searches on individual information, families, addresses, phone numbers, e-mail addresses, activities, and comments.

Send Mass Email
Determines whether the user can send a mass e-mail.

Setup
Determines whether the user can access People setup options.

Setup Departmental Fields
Determines whether the user can set up departments and fields.

Social Security Number
Determines whether the user can access Social Security Number records.

Sync with DioOffice
Determines whether the user can use the sync option to upload People data to PDS DioOffice.

View/Edit Group Activities
Determines whether the user can view or edit an activity group.

View/Edit Department Fields
Determines whether the user can view or edit department fields.