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You can use Attendance Inquiry to view an individual's attendance information. You can view attendance for each individual or you can view a combined grid that shows the attendance in summary by the months of a year or the weeks of a month.

 To perform an attendance inquiry
  1. Under Run Inquiries, click the Inquiry Type tab.
  2. In the drop-down list, select Attendance Inquiry and click Go.
  3. In the Find Person window, select the individual whose information you want to view and click OK.
  4. In the Master Group drop-down list, select the activity or event that you want to see the individual's attendance for. 

All attendance information displays. You can select to view attendance information by the months in a year, the days in a month, or by the weeks in a month, by clicking on the appropriate tab.

Attendance Marking Key

The Individual tab in the Attendance Inquiry window uses the following to identify the attendance marking for a specific date:

A — The individual was absent.

P — The individual was present.

C — The individual took communion.

M - The individual had mixed attendance. Mixed attendance can mean any of the following attendance combinations over the period of a day: present and communion, present and absent, absent and communion, or present, absent, and communion.

Additional Field Information


Attendance Inquiry - The Individual Tab

  • Master Group — From the drop-down list, select the activity or class master group that the individual is participating in. If the group contains lower levels, they display in the area to the left of the window.
  • Locate — Enter the group name or Quick-Code. The Locate feature is available only if All Levels is not selected and you have entered a quick code for the class.
  • Show Deactivated — Select to show deactivated sub-levels or rosters in the selected master group. Deactivated master groups display in the hierarchy view.
  • Name Information — Displays the individuals name and their primary address.
  • Select Event and Year — Select the event and year you want to view markings for.
  • Yearly — Select to view the total attendance markings for an individual for a selected year. Double-click on a marking to open the Inquiry Detail window.
  • Monthly — Select to view the total attendance markings for an individual as represented by days in the selected month. Double-click on a marking to open the Inquiry Detail window.
  • Weekly — Select to view the total attendance markings for an individual as represented by the week within a month.
  • Total Present — Displays the total days that an individual was present for an activity, or class.
  • Total Communion — If you selected the marking communion option, this field displays the total number of times that an individual took communion.
  • Total Absent — Displays the total days that an individual was present for an activity or class.
  • Overall DLA — Displays the last date that an enrolled individual attended activities or classes.
  • Master Group DLA — Displays the last date that the individual attended the selected activity or class.
  • Roster Group DLA — Displays the last date that the individual attended the roster group.


Attendance Inquiry Buttons

  • Previous Family — Click to advance to the previous family's Attendance Inquiry window. The window displays the last individual in the previous family.
  • Previous Individual — Click to advance to the Attendance Inquiry window for the previous individual.
  • Next Individual — Click to advance to the Attendance Inquiry window for the next individual.
  • Next Family — Click to advance to the Attendance Inquiry window for the first individual in the next family.
  • Find Person — Click to access the Find Person window. From this window, you can select an individual to view their attendance information.
  • Show Rosters — This button is available if you set up roster levels for your group. Click to see roster information for the activities an individual is participating in.
  • Print — Click to print attendance information for the selected individual.
  • Filter — Click to filter the attendance results according to your selections from Element 1 and 2.