Page tree
  • You must review and approve the check batches before importing them into ACS Contributions.
  • Reviewing and approving a batch ensures that you’ve distributed each check to the proper funds for the correct amounts and that the batch is ready for deposit..
 To Review a Batch of Checks
  1. Balance each transaction in the batch. After you’ve balanced each transaction batch, the word Balanced displays under Batch Totals.
  2. Click Review.
  3. Compare this grid’s information with your expected total. The grid displays the batch number, company name, and account number, along with each transaction’s check number, envelope number (if applicable), contributor fund, check amount, and distribution amount.
  4. Optional: To print the grid, click Printer Friendly Version and then Print.
  5. If you find an error when reviewing the transactions, click Balance to correct a transaction’s funds and amounts or to split a transaction between funds.
 To Approve a Batch of Checks
After approving the batch's totals, you cannot correct any check amount errors within the batch- you must delete the batch and rescan your checks. However, you can split checks between funds or allocate money to other funds once you import the batch into ACS Contributions.
  1. Click on the Approve tab.
  2. Compare this grid’s information with your expected total. If you want to print the grid, click Printer Friendly Version and then Print.
  3. If you find an error when reviewing the transactions, click Balance to correct a transaction’s funds and amounts or to split a transaction between funds.
  4. When all transactions match the expected totals, click the Approve button to approve the transactions.