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Step 1

Assign Employee Self Service (ESS) security rights to the user (administrator) who will register your site. You'll also need to assign these rights to any users who will need to upload records in the future.

Employees with ESS security rights can administer your ESS site. They can see all information on the ESS site (including information about the other admin users).


 To assign Employee Self Service security rights to an ACS user
  1. Under Advanced Tools, click the Admin Utilities tab.
  2. In the drop-down list, select Add/EditUsers and click Go .
  3. On the Users tab, select the ACS user whose security rights you want to edit, then click Edit.
  4. In the Edit User window, click on the Security tab.
  5. Expand Payroll and select Employee Self Service.
  6. Right-click on the field and select All.
  7. Click Apply, then OK.

We recommend that you repeat this procedure in order to assign ESS security rights to second individual. This individual can serve as a secondary ESS administrator. That way, if your primary ESS administrator departs then your secondary ESS administrator can still gain access to your ESS information.

Step 2

Register with ACS ESS

 To register with ACS Employee Self Service
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. Click on the Online Services tab.
  4. Click Register. (If you have not yet registered your site, you will see the option to register.)
  5. Select the Financial Dataset.
  6. Select the Employee Record of the administrator.
  7. Enter and confirm the administrator's e-mail address and create a password. Enter your site information if it does not display. This information comes from Site/Account Information under Admin Utilities.
  8. Click Apply. An e-mail is sent to the administrator with the authorization code.

Step 3

After registering, you'll receive an email with an authorization code. In Payroll Setup, enter this code into the Online Services tab.

 To enter the authorization code
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. Click on the Online Services tab.
  4. Enter the authorization code sent to the administrator via e-mail.
  5. Click Submit.

Step 4

You'll also receive an email with a link to the login page of your ESS site. To validate your account, click this link, and sign in.

Step 5

Verify the employee records. When you verify employee records, you'll have a chance to edit incorrect information or add missing information.

 To verify employee records
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. Click on the Online Services tab.
  4. Click Verify.
  5. Select the record you want to edit and click Edit.
  6. Enter or edit the information, then click Apply.
  7. Click Print to print a list of your employees and their information.
  8. Click Close.

Step 6

Upload the employee records to your ESS site.

 To upload records to the ACS Employee Self Service
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. Click on the Online Services tab.
  4. If you do not want to print check stubs for ACH employees, clear the Print Stubs for ACH Employees check box.
  5. Click Upload.

Note

You will process the initial upload from this window. To upload records after the initial upload, use the upload option from the Enter/Post Payroll window or the Add/Edit Employees window.

Invite Employees to ESS

After you upload the records, you can send email invitations to your employees in the form of a secure link. You have the option to send invitations to individual employees or to all employees at once. Also, you can send reminders to those who have been sent an invitation, but have not yet registered.

 To invite employees to ESS
  1. Log in to ESS.
  2. On the toolbar, click Admin > Invite Employees. The employee list displays with invitation statuses.
  3. Click the button next to each employee that needs an invitation or a reminder.

Once the invitations are sent, instruct your employees to click on the link in the email, create a password, and verify their account by entering their date of birth and last four digits of their social security number. After your employees accept their invitations, they can log in to their accounts.

 



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