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Arrears records carry over pledges into the new pledge period for contributors who do not fulfill their pledge obligation in the current pledge period. An arrears record is a pledge record that has a balance due from a previous year. When transactions are posted to the pledge fund, gift entries post to the prior pledge period until it is fulfilled. Enter the arrears payment as you enter any gift in Contributions.
Because posting arrears payments is not required, you must activate this option in Contributions Setup. After setting up the Contributions module for arrears payments, ACS automatically recognizes an arrears payment and posts it to the correct pledge. You do not have to select any special settings in the Add/Edit Transactions window. Arrears information prints on the Flex Statement only.
You can set up arrears posting in Setup and mark funds as arrears. However, you do not have to mark individual pledges as arrears.
To set up arrears posting
- Under Advanced Tools, click the Settings tab.
- In the drop-down list select Contributions and click Go .
- On the Configuration tab, under Posting Options section, select Auto Post Arrears.
- Click OK, then Close. See the Posting to Arrears Pledges topic to set up arrears posting on individual pledges or at the fund level.
To mark a fund as arrears
- Under Advanced Tools, select the Settings tab.
- Select Add/Edit Fund in the drop-down list and click Go .
- Select the fund and click Edit.
- Under Settings, select Arrears Fund, then click OK.