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Many organizations use bar codes to locate personal records at check-in. Each bar code is assigned a value that you can scan, so each check-in station should have a scanner handy for members to scan their cards and locate their personal records. 

Bar codes are designed to print on on an ID card or key chain using Avery 6870 3/4" X 2 1/4" labels. Each label prints the bar code and name of the individual, and every person in ACS is automatically assigned a unique bar code. Bar codes can contain letters and numbers, but some older model scanners aren't able to scan them properly. 

Scanner Compatibility

Bar codes can contain letters and numbers, but some older model scanners are not able to scan them properly. ACS Technologies can only guarantee that Checkpoint works with the scanners we currently sell.

Edit Individual Bar Codes

In Checkpoint, you can print bar codes on badges and use them to check in people to classes and activities. However, you can manually manage these bar code numbers. No two individuals can be assigned the same bar code number. If you enter a duplicate bar code number for a second individual, the next available bar code number is assigned to the first individual.

 

 To edit an individual's bar code
  1. Under Manage Records, click the People tab.
  2. In the drop-down list, select Add/Edit Checkpoint and click Go.
  3. Under Locate Individual, enter the name of the person and press Enter.
  4. Select the correct person, then click Edit.
  5. Enter the new bar code number and click OK.

Print Bar Code Labels

To implement bar codes as part of your check-in system, print bar code labels, and put them on ID cards or key fobs. Then use the bar codes to locate individual's records at check-in.

Bar code labels in Checkpoint are designed to print on Avery 6870 3/4" X 2 1/4" Return Address Labels. Each label prints with the bar code and name associated with the corresponding individual record. The format of the name that prints on the label depends on the display name selected under Global Settings. Labels are sorted alphabetically according to last name, first name.

 

 To print bar code labels
  1. Under Searches and Reports, click the Reports tab.
  2. In the drop-down list, select Checkpoint Reports and click Go.
  3. In the left pane, expand Labels > Bar Code Labels.
  4. In the lower left pane, click Customize.
  5. In the Master Group drop-down list, select the master group that includes the people you want to print bar code labels for.
  6. Enter the Date Range.
  7. Under Report Settings and Report Options, select the options you want to include in the report. See Additional Information for more on each option.
  8. Click Preview to generate the report.
  9. Save or Print the report.

 

 

Additional Field Information

In the Bar Code Labels report, the date range field is compared to the date added and date dropped fields (on an individual's record) to determine whether a label is included in the report. For example, if the value of the date dropped field associated with an individual record comes before the value entered for the date range field, the individual is not included in the report.

Select Groups
Narrow the results to specific groups within the master group. Click Select to designate the groups.

Filter
Select to set available fields as filters to tailor the information in the report. Click Select to create the filter.

Record Selection
Select the results to individuals of a particular record type. Click Select and designate the record type.

Include Deactivated Records
Prints bar code labels for inactive individuals as well as active individuals.

Use Last Search Results
Select this option to print bar code labels for only those in your last search results.