In Accounts Payable setup, you can configure settings to make processing transactions easier and quicker.
You can also define the AP posting month and year. These dates are the period to which transactions originating from Accounts Payable are posted, and you can make the Current AP Month and the Current AP Year different from the G/L Period.
When you print checks and post them to the General Ledger, they post to the month in which they originate from Accounts Payable. Therefore, balances in the general ledger do not reflect these payments until the current month and current year in the General Ledger module matches the date of the Accounts Payable transactions.
Your current AP month is October. The G/L Period is September. You have issued a check in AP for $176.00. The Accounts Payable invoice is posted and paid, but the general ledger balance is not affected. When the G/L Period reaches October, the $176.00 is deducted from the checking account.
- Under Advanced Tools, click the Settings tab.
- In the drop-down list, select Accounts Payable and click Go .
- To receive a warning message when you enter a duplicate invoice number, select Warn on Duplicate Invoice Numbers.
- In the drop-down lists, select the Current AP Month and Current AP Year.
- To receive a prompt to void invoices associated with a check when voiding checks, select Prompt to void invoices when void check.
- To print the invoice account distribution on vendor check stubs, select Print Invoice Detail on Vendor Check Stub. Clear this option if you don't want to print comments on checks.
- To print all overflow distribution lines on plain paper at the end of a check run and not skip check numbers, select Print Overflow Checks on Plain Paper.
- To save the first account used for a vendor to the vendor's Accounts tab, select Auto Save Default GL Accounts.
- To generate the next available vendor number for new vendor entries, select Auto Assign Next Vendor Code. Then, enter a starting number in the Next Vendor Code field.
- To access the check designer, click Check Layout Design.
- When finished, click OK.
After setting up Accounts Payable, you can interface Accounts Payable with the General Ledger.