Ideas to Impact Conference: May 28-31, 2019

Experience over 150 classes, inspiring speakers, software and ministry experts, and church staff sharing ideas.

Page tree

Before you can track statistical information and enter statistics, you'll need to set up the Statistics pages and fields in ACS Organizations.

Viewing the predefined fields may help give you ideas on how you want to set up Statistics. An excellent source of possible statistics is information from your Annual Report. You may want to create a rough outline of want you want to track in Statistics before you do the set up work.

Some statistics fields are predefined, but you can customize others. To track similar information, set up a statistics field Page.

If the information you want to track changes, you can edit statistics fields or define new fields to track additional information. Other tips include putting similar information on the same page, creating headers to make it easy to find information, and using Total Fields to have ACS calculate the sum or multiple fields.

If you need to delete a field, you can right-click on it to delete it.

For example

You could set up a page titled Christian Education to track Sunday School Enrollment.

If using grades, set up a Number field for each grade, 1-12 (A total of 12 fields). Then, set up a Total Field called School Enrollment and select to include each Grade field you set up.

After you enter enrollment for all of the grades and click Calculate Totals, the field displays your total school enrollment.


Setting up a Page for Christian Education


Setting up a Total Field for School Enrollment

 

 To configure predefined statistics pages and fields
  1. Under Manage Records, click the Organizations tab.
  2. In the drop-down list, select View/Edit Organizations and click Go .
  3. Select an organization and click View/Edit.
  4. On the Statistics tab, click Setup.
  5. Under Pages, select a page.
  6. In the right pane, click on a field name or a dotted line.
  7. Under Field Information, enter a Label name. This displays on the Statistics and Statistics Views tabs.
  8. Enter a Field Name. This displays on reports and graphs.
  9. Under Field Type, select the type of field you want this to be. To learn about the types, see the Additional Field Information below.
  10. Under Field Display Settings, select the appropriate settings for this field.
  11. If this is a total field, under Total Field Settings, click Total Field and select the appropriate fields.
  12. Click Close.
 To define a new statistics page and fields
  1. Under Manage Records, click the Organizations tab.
  2. In the drop-down list, select View/Edit Organizations and click Go .
  3. Select an organization and click View/Edit.
  4. On the Statistics tab, click Setup.
  5. Under Pages, click Add.
  6. Enter a Page Description, then click OK.
  7. In the right pane, click on a dotted line to define a field.
  8. Under Field Information, Field Type, Field Display Settings, and Total Field Settings, enter the appropriate information or select the appropriate option. To learn more, see the Additional Field Descriptions below.
  9. When finished, click OK.
  10. Repeat steps 7-9 to define other statistics fields. When finished, click Close to return to the Statistics tab.
 To edit statistics fields
  1. Under Manage Records, click the Organizations tab.
  2. In the drop-down list, select View/Edit Organizations and click Go .
  3. Select an organization and click View/Edit.
  4. On the Statistics tab, click Setup.
  5. Click on the Statistics field you want to edit.
  6. Make the appropriate changes, and click OK.
 To delete statistics fields
  1. Under Manage Records, click the Organizations tab.
  2. In the drop-down list, select View/Edit Organizations and click Go .
  3. Select an organization and click View/Edit.
  4. On the Statistics tab, click Setup.
  5. Right-click on the field you want to delete, then click Delete Field.
 To delete a page

Be Careful

Deleting a page deletes the page and all fields from the page.

  1. Under Manage Records, click the Organizations tab.
  2. In the drop-down list, select View/Edit Organizations and click Go .
  3. Select an organization and click View/Edit.
  4. On the Statistics tab, click Setup.
  5. Under Pages, select the page you want to delete, then click Delete.
  6. When the confirmation message displays, click Yes.
Additional Field Descriptions


Field Information

  • Label — Enter the description of the statistics heading as you want it to appear in your statistics table.
  • Field Name — Enter the name of the statistics heading.

Field Type

  • Alphanumeric — Select to make the field accept both numbers and letters as statistical data.
  • Currency — Select to make the field accept only currency.
  • Date — Select to make the field accept only dates.
  • Number — Select to make the field accept only numbers. This field must be selected for a Total Field because it uses numbers exclusively.

Field Display Settings

  • Header — Display a description as a header or category for a group of statistical information.
  • Show Label as Bold — Select to display the description in bold letters.

Total Field Settings
Select Total Field to display the field as a total field. A total field calculates the sum of the totals for the statistical fields you select. Select each statistical field you want calculated in the total.