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You can void checks that have been entered and posted in Payroll, while also posting a void transaction to General Ledger and Payroll.

After voiding checks, we recommend printing the Voided Check Report for your records. When printed from the Enter/Post Payroll window, the report displays the contributor's name, check number, bank, check date, void date, check amount, and grand total for each voided check during the current posting period. To select another posting period, filter by Check Date or Bank, or include inactive employees, you can customize and print the Void Check Report in Payroll Reports.

If you need to edit a check's transaction date or post month after posting, you can edit these fields in General Ledger to avoid voiding and reprinting the check.

 To void payroll checks and post a void transaction to General Ledger and Payroll
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Payroll Checks and click Go .
  3. Click Reprint/Void Checks, then click Void Posted Checks.
  4. In the drop-down list, select the Bank the check was issued from. The selected bank's Account Number displays. If you don't see the check you want to void, you may need to select the correct bank account.
  5. Select the appropriate option to display month-to-date (MTD), year-to-date (YTD), or All checks. To display previously voided checks, select Show Voided.
  6. Select the Void checkbox beside each check you want to void. To void all checks, click Select All, or click Unselect All to clear selected checks.
  7. Click Void.
  8. When the confirmation message displays, click Yes to continue. 

    Note

    If any of the selected checks are reconciled in General Ledger, a message displays, "Check No: xxx Empl: xxxxx Check Amt: xxx.xx has been reconciled. Are you sure you want to void this check?" Click Yes to continue, or No to cancel.

  9. When the Payroll - Void Posted Payroll Checks window displays, select the correct General Ledger Post Month/Year.
  10. Enter the correct Payroll Void Date. This defaults to the current date, but you can change it. Payroll Reports reflect the void as of this date.
  11. In the drop-down lists, select the appropriate Check Transaction Source and ACH Transaction Source.
  12. Optional: Enter an explanation in the Void Explanation field.
  13. To void the selected checks and post the void transaction to General Ledger and Payroll, click Post Void.
 To print the Void Check Report in Enter/Post Payroll
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Payroll Checks and click Go .
  3. Click Reprint/Void Checks, then click Print Voided Checks Report.
  4. When the report displays, click Print .