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The procedures for voiding a purchase order depend on the status of the order.

If a purchase order is not invoiced or paid, you can void it in the Add/Edit Orders window.

If you've created an invoice for the purchase order, you can void it, but you must void the invoice in the Accounts Payable module. If the invoice has been invoiced and paid, you must void both the check and invoice in Accounts Payable before voiding the purchase order.

 To void a posted purchase order
  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Purchase Orders and click Go .
  3. Click Add/Edit Orders.
  4. In the drop-down list, select Unreceived Orders.
  5. Optional: Select one of the following options:
    1. To view purchase orders entered by all users, select All Users.
    2. To view purchase orders entered in all periods, select All Periods.
    3. To view purchase orders entered during a specific posting period, select the correct posting period in the Month and Year boxes.
  6. Select the purchase order that you want to void and click Void.
  7. When the confirmation message displays, click OK.
 To void an invoiced purchase order
  1. Void the invoice in the Accounts Payable module.
  2. Under Manage Records, click the Transactions tab.
  3. In the drop-down list, select Purchase Orders and click Go .
  4. Click Add/Edit Orders.
  5. In the drop-down list, select Completed Orders.
  6. Optional: Select one of the following options:
    • To view purchase orders entered by all users, select All Users.
    • To view purchase orders entered in all periods, select All Periods.
    • To view purchase orders entered during a specific posting period, select the correct posting period in the Month and Year boxes.
  7. Select the purchase order that you want to void and click Void.
  8. When the confirmation message displays, click OK.
 To void an invoiced and paid purchase order
  1. Void the check in the Accounts Payable module.
  2. Void the invoice in the Accounts Payable module.
  3. Under Manage Records, click the Transactions tab.
  4. In the drop-down list, select Purchase Orders and click Go .
  5. Click Add/Edit Orders.
  6. In the drop-down list, select Completed Orders.
  7. Optional: Select one of the following options:
    • To view purchase orders entered by all users, select All Users.
    • To view purchase orders entered in all periods, select All Periods.
    • To view purchase orders entered during a specific posting period, select the correct posting period in the Month and Year boxes.
  8. Select the purchase order that you want to void and click Void.
  9. When the confirmation message displays, click OK.