Page tree

After planning your Chart of Accounts on paper or using the worksheets, you can set up additional headings if you need them. Then, you can set up subheadings.

Once you set up the headings and subheadings, you can add accounts.

Headings


Headings make up the outline of the chart of accounts and define the accounts that are placed under them.

ACS provides nine major Headings (Assets, Liabilities, Fund Principal, Revenues, Expenses, Other Revenues, Other Expenses, Temporary Restricted, and Permanent Restricted). These headings are also referred to as Level 1 Headings or Account Types. You cannot delete Major Headings even if they are not used.

 To add a heading
  1. Under Manage Records, click the Chart of Accounts tab.
  2. In the drop-down list, select Add/Edit Chart of Accounts and click Go .
  3. To select a different chart of accounts view, click Change View.
  4. Select the account heading view that you want to display, and click OK.
  5. In the chart of accounts, select the account heading under which you want to add a heading, and click Add Heading.
  6. Enter the Heading Name.
  7. Make the following optional selections:
    • Subtotal Heading — If you want to subtotal accounts under this heading on reports on reports such as the Balance Sheet, select this option.
    • Omit from Sources and Uses Reports — If you do not want accounts under this heading to display on the Sources and Uses report, select this option.
    • Page Break on Heading — If you want to set a page break on account headings to keep accounts and their totals together, select this option. When selected, that heading and those accounts print on the next page.
  8. Click OK.

 

Subheadings


Subheadings make up the structure (or outline) of your Chart of Accounts. You can define up to four levels of subheadings, which determine the placement of accounts on reports.

Instead of adding accounts directly under one of the major headings, you can create subheadings. With subheadings, you can define and associate groups of accounts.

For example, under Assets, you can create a subheading called Current Assets. You can then add a Checking subheading for your checking accounts and an Investments subheading for any savings accounts, endowments, or other investments.

The view you see in the Chart of Accounts window is the same display that prints on the General Ledger reports. You can also create custom views.

 To add a subheading
  1. Under Manage Records, click the Chart of Accounts tab.
  2. In the drop-down list, select Add/Edit Chart of Accounts and click Go .
  3. To select a different chart of accounts view, click Change View.
  4. Select the account heading view that you want to display, and click OK.
  5. Select the account heading to which you want to assign the subheading.
  6. To place a heading on the same level as the heading above it, click Add Heading.
  7. To place a heading as a subheading to the heading above it, click Add Subheading.
  8. Enter the Heading Name.
  9. Make the following optional selections:
    • Subtotal Heading — If you want to subtotal accounts under this subheading on reports, select this option.
    • Omit from Sources and Uses Reports — If you do not want accounts under this subheading to display on the Sources and Uses report, select this option.
    • Page Break on Heading — If you want to set a page break on account headings to keep accounts and their totals together, select this option. When selected, that heading and those accounts print on the next page.
  10. Click OK.