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Use the Transaction Setup tab to set your preferences for entering invoices and payments. You should make the selections before processing AR transactions.

 To set preferences on the Transaction Setup tab
  1. Under Advanced Tools, click the Settings tab.
  2. Select Accounts Receivable from the drop-down list and click Go .
  3. Click on the Transaction Setup tab.
  4. Select Warn on Duplicate Invoice Number if you want the program to warn you if you enter an invoice number already in use.
  5. Select Auto Assign Next Invoice Number to automatically display the next available number when entering invoices. If you edit the invoice number on the invoice, the program uses the number you entered rather than the next available number. If you click Cancel while adding an invoice, the "next" number is reset. If this option is not selected, click Next to assign the next available number.
  6. Select Auto Assign Next Receipt Number to automatically assign the next available receipt number when entering a payment. This speeds up data entry. If you click Cancel while adding a payment, the "next" number is reset. If this option is not selected, click Next to assign the next available number.
  7. Enter the Next Invoice Number and Next Receipt Number. These fields display the next available invoice and receipt numbers, respectively, but they can be overwritten.
  8. In the Multiple Discount Calculation drop-down list, select a method for calculating multiple discounts.
    • From Original Fee — If, for example, the fee line item equals $100, the first 10% discount will equal $10, the second 10% discount will also equal $10, and so on.
    • Include Discounts — If, for example, the fee line item equals $100, the first 10% discount will equal $10, the second discount will equal $9 ($100-$10), and so on. If Include Discounts is selected, the Set Calculation Order button displays. Click Set Calculation Order to define which discount is taken first, second, etc., when generating billing codes.
  9. In the Unapplied Payments Fee drop-down list, select a fee overpayments should post to.
  10. Beside Setup Default Deposit Accounts, click Select to display a grid that lists all payment types so you can select a checking account for each. If you do not select a checking account, Use Fee Accounts displays as the deposit account for payments with the selected payment type.
  11. Click OK.