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On the Time Off tab in Payroll Setup, you can change the vacation/sick wording to reflect the wording your organization uses (for example, Paid Time Off). You can also define the unit in which employees receive vacation or sick time (days or hours) and when the vacation/sick year begins.

You can also add two more types of time off under Description 3 and Description 4 that can be tracked the same way as your vacation and sick time.

If an employee is set to lose their time not taken before year-end, you can clear or roll over time. This lets you clear all time off, roll over remaining vacation and sick time, roll over vacation time (not sick), or reset accrued totals with the remaining time. The reset option refreshes the time accrued and taken to reflect the current year's information. Employees continue to accumulate time, and if a carry-over amount exists, it is added to the accrued amount.

 To set up time off options
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. On the Time Off tab, under Define Descriptions, enter or edit the descriptions for your vacation and sick time in the Description 1 and Description 2 fields. Optional: Enter the descriptions for additional time off types in the Description 3 and Description 4 fields.
  4. In the Abbrev. field, enter or edit the abbreviation for each description. ACS uses this abbreviation on some reports and windows where there is not enough room for the full description.
  5. In the Code field, enter or edit the revenue type selected on the time sheet. This code prints on some reports where the field is shortened, so the entire description does not display.
  6. In the Time Off Unit drop-down list, select the units (Days or Hours) in which to display Vacation and Sick Time Remaining on payroll check stubs.
  7. In the Time Off Year Begins drop-down list, select the month when vacation or sick time begins.
  8. Click OK.
 To clear or roll over time off
  1. Under Advanced Tools, click the Settings tab.
  2. In the drop-down list, select Payroll and click Go .
  3. On the Time Off tab, click Clear/Roll Over Time.
  4. In the Clear/Roll Over Vacation and Sick Time window, select the appropriate option for vacation and sick time. If using the Description 3 and Description 4 fields, select the appropriate options for these fields as well.
  5. To delete time off records for specific pay types, select Delete Time Off taken records, then select the pay type(s) in the drop-down list.
  6. To clear or roll over time for all employees, including inactive ones, select Include inactive employees.
  7. Click OK.