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In SecureSearch, you can define settings for your organization's background checks. On this tab, you can change your SecureSearch password, define accounting codes that are reflected on your SecureSearch statement, and receive an email when a background check has been completed. 

Changing your SecureSearch Password 


Since background checks contain sensitive information, a user name and password is required to request and review them. Your login information is assigned by SecureSearch and differs from your ACS user name and password.

On the Settings tab, you can change your SecureSearch password to something that is easier to remember. However, everyone at your site who has access to SecureSearch will use the same user name and password, so be sure to communicate this change with other staff members who request or review background checks.

 To Change your SecureSearch Password
  1. Under Manage Records, click the People tab. 
  2. In the drop-down list, select View/Edit Individual and click Go .
  3. Select any individual's record and click View/Edit
  4. On the Safeguard tab, click Request Background Check. You will be redirected to the SecureSearch Web application used for the background checks. 
  5. When prompted, enter your SecureSearch Username and Password in the fields and click Log In. If you want to save your user name and password, select Remember Me
  6. After you log in, click the Settings tab. 
  7. Under Login Information, enter your current password in the Current Password field. 
  8. Enter your new password in the New Password field. 
  9. Re-enter your new password in the Confirm New Password field. 
  10. Click Save


Changing your Password

Defining Accounting Codes


If you want to keep track of how many background checks are requested for a specific purpose, you can define accounting codes to identify them. This allows you to sort your requested background checks into categories on your SecureSearch statement, and it can be used for accounting purposes too.

For example, let’s say you requested background checks to be done on classroom volunteers, you would need to add an accounting code for “classroom volunteers” if one wasn't already there. Then, when requesting a background check for anyone interested in volunteering in a classroom, you would select the “classroom volunteers” code in the Accounting Code drop-down box. Your SecureSearch statement will list all of the “classroom volunteers” that were checked under that accounting code.

 To Define Accounting Codes in SecureSearch
  1. Under Manage Records, click the People tab. 
  2. In the drop-down list, select View/Edit Individual and click Go  .
  3. Select an individual's record and click View/Edit
  4. On the Safeguard tab, click Request Background Check. You will be redirected to SecureSearch, a separate Web application used for the background checks. 
  5. When prompted, enter your SecureSearch Username and Password in the fields and click Log In. If you want to save your user name and password, select Remember Me
  6. After you log in, click the Settings tab. 
  7. Under Accounting Codes, enter the accounting code and click Add. You may also modify or delete your existing accounting codes by clicking Modify  or Delete
  8. To save the changes to your accounting codes, click Save

Receiving Completed Background Check Reports by Email 


You can receive email confirmation when background check reports have been completed in SecureSearch. If you choose to receive an email, the background check results will not be emailed to you. You will still need to access the background check results in ACS.  

 To Receive Completed Background Check Reports by Email
  1. Under Manage Records, click the People tab. 
  2. In the drop-down list, select View/Edit Individual and click Go .
  3. Select an individual's record and click View/Edit
  4. On the Safeguard tab, click Request Background Check. You will be redirected to SecureSearch, a separate Web application used for the background checks. 
  5. When prompted, enter your SecureSearch Username and Password in the fields and click Log In. If you want to save your user name and password, select Remember Me

    Note

    Your SecureSearch login information is different from your ACS login and password. Everyone who has access to Safeguard at your site will use the same user name and password. If you forget your password, contact Support at 1-800-669-2509. 

  6. After logging in, click the Settings tab. 
  7. Under Email Completed Reports, enter an email address and click Add. You may also modify or delete an existing email address by clicking Modify  or Delete
  8. Click Save


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