Page tree

Depending on your Extend site settings, the save and approve options that display differ. The following list provides information about each option:

Save as Draft
Save an article that is not ready for approval or publishing. The draft is available in the Article Manager.

Save as Update
Save updates to previously approved articles without approving the updates. If you use this option, the updates do not display in the content areas where the articles are published.

Save & Approve
Save and approve articles in one step. This option is only available to site and network administrators.

Save
Save the article and approve it at the appropriate levels. If you click this button, the Approve tab displays. On the Approve tab, you can approve the article for the user roles that you are assigned.

Useful Information

The Save button only displays if your organization uses the Workflow feature.

If your organization uses the Workflow feature, articles must be approved by a user at each of the following user role levels:

  • Content Creator
  • Content Editor
  • Content Approver

Once each user approves an article, you can publish it on your Web site.

 To approve articles using the Save & Approve option
  1. Point to Site, then click Article Manager.
  2. Select the article you want to approve.
  3. Under Actions, click View/Edit Properties.
  4. If necessary, edit the article.
  5. Click Save & Approve.
 To approve articles using the Save option
  1. Point to Site, then click Article Manager.
  2. Select the article you want to approve.
  3. Under Actions, click View/Edit Properties.
  4. If necessary, edit the article.
  5. Click Save. The Approve tab displays.
  6. For each role that you are assigned, select Approved. The Send Workflow Emails to list will appear in the right side of the window. You can select All, None, or individual people to email.
  7. If necessary, in the Notes text box, enter notes for other users who must approve the content item.
  8. Click Save.