Ideas to Impact Conference: May 28-31, 2019

Experience over 150 classes, inspiring speakers, software and ministry experts, and church staff sharing ideas.

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You can attach an unlimited number of media files, such as documents, images, PDF files, and XLS spreadsheet files, to events. For examples, you might attach specific setup instructions, images of the room layout, or spreadsheets with lists of attendees.

You can attach files that are already stored in your Facility Scheduler data set as Attachments. Or, you can attach files that are stored on your computer or network.

 To attach a file to an event
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to add an attachment to.
  3. In the Actions group, click Edit Event.
  4. In the Show group, click Attachments.
  5. In the Actions group, click Add Attachment.
  6. If the file has not been uploaded yet, do the following:
    • Click Add File.
    • Enter a Name for the media file. This is a friendly name and doesn’t have to match the file name.
    • In the Media Category list, select the category to which you want include this file. If you don’t see an appropriate category, click Add to add a new category.
    • Enter a Description for the file.
    • Click the Upload File link.
    • Navigate to the directory that contains the file you want to upload.
    • Select the file you want to upload and click Open.
    • In the Actions group, click Save and Close.
  7. In the Select Media Files list. Select the file you want to attach to the event and click OK.
  8. In the Actions group, click Save and Close.

Previewing Attachments

You can preview attachments within ACS Facility Scheduler without having to download them directly to your computer. Attachments open in a new window, where you can zoom in or out, save them to your computer, or print them.

 To preview an attachment
  1. On the Calendar tab, click Calendar.
  2. Select the event that has the attachment you want to view.
  3. In the Actions group, click Edit Event.
  4. In the Show group, click Attachments.
  5. Select the attachment you want to preview, then click Preview.

Downloading Attachments

Downloading attachments lets you open and edit them using the appropriate application. Facility Scheduler users with rights to view the event can download its attachments.

 To download an attachment
  1. On the Calendar tab, click Calendar.
  2. Select the event that has the attachment you want to view.
  3. In the Actions group, click Edit Event.
  4. In the Show group, click Attachments.
  5. Select the attachment you want to view.
  6. In the Actions group, click Download.
  7. Navigate to the folder you want to save the attachment in and click Save.

    Tip

    If the file is a text file (with a .txt extension) you can view the attachment by double-clicking the file in the Attachment grid.

Editing Attachments

When you edit an attachment, you can change the properties of the selected media file.

You can change the friendly name, media category, description, or replace the file with a new one. These changes are applied to the file itself and can affect other events where the file is attached.

 To edit an attachment
  1. On the Calendar tab, click Calendar.
  2. Select the event that has the attachment you want to edit.
  3. In the Actions group, click Edit Event.
  4. In the Show group, click Attachments.
  5. Select the attachment you want to edit.
  6. In the Actions group, click Edit.
  7. Make the desired changes.
  8. In the Actions group, click Save & Close.

Removing Attachments

When you can remove an attachment from an event, the file is removed from the event but is still in your ACS Facility Scheduler media file repository for future use.

 To remove an attachment from an event
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to remove the attachment from.
  3. In the Actions group, click Edit Event.
  4. In the Show group, click Attachments.
  5. Select the attachment you want to remove from the event.
  6. In the Actions group, click Remove.
  7. In the Actions group, click Save and Close.


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