Ideas to Impact Conference: May 28-31, 2019

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Requires Access ACS

You cannot use Event Registration if Access ACS and Facility Scheduler are not linked. Event registration in Facility Scheduler is fully integrated with event registration in Access ACS.

Security is controlled in Access ACS. If you don’t have access to event registration in Access ACS, you will not have access to event registration in Facility Scheduler.

When you add registration to events in Facility Scheduler, people can sign up to attend an event using Access ACS. For example, the following events might allow online registration:

  • Youth retreat
  • Men of the church supper
  • Vacation Bible School

Events can also have subevents. For example, you can create a main Vacation Bible School event and each class or session during Vacation Bible School could be a subevent.

When setting up event registration, you must create at least one registration period.

 To set up registration for an event
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to set up.
  3. In the Actions group, click Edit Event.
  4. In the Options group, click Enable Registrations.
  5. In the Period Details dialog box, select Allow Deposits/Additional Event Payments to enable deposits for the event.
  6. Enter the Period Name, Start Date, End Date, and Total Period Cost for the registration period. For more information, see Registration Periods.
  7. If you selected Allow Deposits/Additional Event Payments, enter the Deposit Cost.
  8. Click Save.
  9. Enter Primary Contact Information, as necessary.
  10. Enter Additional Information as necessary.
  11. To allow members to register themselves or their family members, under Additional Information, select Public.
  12. Select other registration options as necessary. For more information, see Additional Registration Options.
  13. In the Actions group, click Save & Close.
 To edit an events registration setup
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to edit.
  3. In the Actions group, click Edit Event.
  4. Click the Registrations tab.
  5. Make the desired changes.
  6. In the Actions group, click Save & Close.

 Additional Registration Options

Event registration also includes a variety of additional options. 

Multiple registration periods and fees — Each event and subevent can have a single registration period or more than one, such as early and late registration, with a different fee structure for each period.

Online payments — You can configure events to accept online payments if you have an approved merchant account.

Member registration — You can configure events to allow members to register themselves or their family members.

Guest registration — On the Information tab, under Guest Registration Options, you can configure events to allow members to register guests, either with names or anonymously.

Contact information — Events can have a primary contact name, e-mail address, and phone number. To have e-mail updates sent to the contact person, select Notify when registration changes occur. The contact person receives a summary of event registrations and cancellations every 24 hours. (The notifications are sent only on days that changes occurred.) If a person is listed as the contact for several events, you can choose which events to receive updates on. A separate e-mail is sent for each event.

Location — Events can have a location. This is separate from the Primary Location. It does not have to be a location in your database, and it does not get booked. Each event can also be assigned to a campus or department.

Maximum number of attendees — Events and subevents can have a maximum capacity. When the capacity is reached, registration for the event is no longer available.

Rules — Each event can have its own set of special requirements.

Questions — Each event and subevent can have a set of questions that registrants can be required to answer when registering.

Supplies — Each event and subevent can have supplies, such as books or t-shirts, available for purchase when registering.

Forms — Each event and subevent can have documents, such as parental consent forms, that can be downloaded when registering.

Recurring events — Recurring events offer additional event registration options. See Event Registration for Recurring Events.



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