Ideas to Impact Conference: May 28-31, 2019

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When you add an event, you can have it recur at different intervals. For example:

  • A daily coffee and devotion
  • A weekly bible study or choir practice.
  • A monthly session or committee meeting.
  • A yearly festival planning meeting

 To set up recurrence
  1. On the Calendar tab, click Calendar.
  2. Add a new event. For detailed help, see Adding Events.
  3. In the Options group, click Recurrence.
  4. Select the event Start and End times.
  5. Select the Recurrence Pattern for the event. For detailed help, see Recurrence Pattern.
  6. Select how long you want the recurrence to last from the Range of recurrence options. For detailed help, see Range of Recurrence.
  7. Click OK.
  8. In the Actions group, click Save & Close.
 To add recurrence to an existing event
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to set up recurrence for.
  3. In the Options group, click Recurrence.
  4. Select the Recurrence Pattern for the event. For detailed help, see Recurrence Pattern.
  5. Select how long you want the recurrence to last from the Range of recurrence options. For detailed help, see Range of Recurrence.
  6. Click OK.
  7. In the Actions group, click Save & Close.
 To edit event recurrence
  1. On the Calendar tab, click Calendar.
  2. Select the event you want to edit recurrence for.
  3. In the Options group, click Recurrence.
  4. Make the necessary changes to the recurrence pattern.
  5. Click OK.
  6. In the Actions group, click Save & Close.

 Recurrence Pattern

Several recurrence pattern options are available: 

Daily — Select this option if the event occurs for multiple consecutive days. In the field, enter the number of days the event repeats.
Weekly — Select this option if the event occurs once during a set period of weeks, and the event repeats on the same day of the week as the original event. For example, if you issue payroll checks every two weeks, you can create an event for the payroll on Friday and set it to repeat every two weeks.
Monthly — Select this option if you want the event to repeat on a monthly basis. Two options are available for setting the monthly occurrence:

  • Day <num> of every <num> month(s) — Select this option if the event occurs on the same date each month. For example, you create an event on June 20th and set it to repeat twice. The calendar displays the event on June 20th, July 20th, and August 20th.
  • The <num><day> of every <num> month(s) — Select this option if the event occurs on the same day of the week each month. For example, your organization schedules a meeting for the second Tuesday of each month. You can set the event to repeat on the second Tuesday of each month for a set number of occurrences.

Yearly — Select this option if you want the event to repeat on a yearly basis. Two options are available for setting the yearly occurrence:

  • Every <month><num> — Select this option if the event occurs on the same date each year. For example, your church anniversary is September 7th. You can set the church anniversary event to repeat on September 7 for a set number of years.
  • The <num> <day> of <month> — Select this option if the event repeats once each year on the same day of the week during a specified month. For example, Thanksgiving occurs on the fourth Thursday in November each year. You can set the event to repeat once each year on the fourth Thursday of November for a set number of occurrences.

 Range of Recurrence

Set the date range you want the recurrence to run for.

Start — Enter the start date for the recurrence range. To select the date from a calendar, click .
End after <num> occurrences — Select this option if you want the event to end after a set number of occurrences.
End by — Select this option if you want the event to end after a specific date. Enter the end date in the field. To select the date from a calendar, click .

Occurrence Count  — This displays the number of event occurrences. The Maximum event occurrences is 366.

 Adding and Managing Dates

The Add/Manage Dates button lets you add more dates or remove existing ones from the recurrence. This lets you vary the dates of the event beyond the available recurrence options.

 To add dates
  1. On the Calendar tab, click Calendar.
  2. Select the recurring event you want to add to or manage dates for.
  3. In the Actions group, click Edit Event.
  4. Select Edit the series, then click OK.
  5. In the Options group, click Recurrence.
  6. Click Add/Manage Dates.
  7. Double-click on each date until you have selected all the dates you want to add, then click OK.
  8. Click OK.
  9. In the Actions group, click Save & Close.
 To delete dates
  1. On the Calendar tab, click Calendar.
  2. Select the recurring event you want to add to or manage dates for.
  3. In the Actions group, click Edit Event.
  4. Select Edit the series, then click OK.
  5. In the Options group, click Recurrence.
  6. Click Add/Manage Dates.
  7. Double-click on each date until you have selected all the dates you want to delete, then click OK.
  8. Click OK.
  9. In the Actions group, click Save & Close.

Tip

To remove all of the dates listed, click Clear All Dates. You must select at least one date for the event before you can approve and save.



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