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With this process, you can print badges for event or class attendees and the responsible pickup people. Once the event or class starts, you can mark off attendees as they arrive and then when they're picked up. Optionally, you can post attendance for the event or class.

In the Members navigation pane, click Processes > Event Attendance.

  

 To print badges
  1. If this is your first time setting up an event to track, select Arrival and Create a New Event. Otherwise, select Arrival, Select an Existing Event, and select your event in the grid.
  2. Click Next.
  3. Select whether to add a group of members using automatic updating or individual entry.
  4. Select whether to post member attendance.
  5. If you're creating a new event, enter the name and date.
  6. Click Next.
  7. Add the members you want to include in the event, then click Next.
  8. If you are expecting visitors who are not in your database, enter a number for Num of Visitors at the bottom-left of the window. You can then add their information in the grid, if needed.
  9. Select the Print Badge check box for each member and visitor you want to print a badge for.

    Useful Information

    The badge words are useful for easily identifying people, especially if you have a large group. You can sort by badge word or by name when marking arrival and departure.

  10. Click Print Badges and complete the print wizard.
  11. When you're finished printing badges, click Finish Later.
 To mark arrival
  1. When you're ready to mark arrival for an event, select ArrivalSelect an Existing Event, and select your event in the grid.
  2. Click Next.
  3. If needed, select or clear the option to post attendance and update the event information.
  4. Click Next.
  5. Select whether to sort by name or badge word, depending on your preference.
  6. As each person arrives, select the Arrived check box. The arrival time automatically displays.
  7. If any unexpected visitors show up, you can add them and print a badge in this window.
  8. Once everyone has arrived and are marked, click Next.
  9. If needed, you can print a list of attendees with arrival times.
  10. Click Finish Later.
 To mark departure
  1. When you're ready to mark departure for an event, select Departure, and select your event in the grid.
  2. Click Next.
  3. If needed, select or clear the option to post attendance and update the event information.
  4. Click Next.
  5. Select whether to sort by name or badge word, depending on your preference.
  6. As each person leaves, select the Left check box. The pickup time automatically displays.
  7. Once everyone has departed and are marked, click Next.
  8. If needed, you can print a list of attendees with arrival and pickup times.
  9. Click Finish.


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