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Keywords represent data that's used many times in the program. They simplify data entry and eliminate the possibility of spelling errors and inconsistent usage. They're saved in lists that are organized into categories, and you can add or delete terms from the lists as needed.

To view keyword categories, on the menu at the top, click Keywords/Tables.

 To insert a new keyword
  1. From the menu, click Keywords/Tables, then click the keyword list name.
  2. Click Insert <type>.
  3. Enter a name for the new keyword.
  4. Enter any other information. Press Tab or Enter to move to the next field or line.
  5. When you're finished, click Save/OK.
 To delete a keyword

Note

If you delete a keyword, it's removed from the list and all windows where it's used.

All other users must exit the program before you continue.

  1. From the menu, click Keywords/Tables, then click the keyword list name you want to delete.
  2. Click Delete <type>.
  3. Select each item you want to delete.
  4. Click Delete/OK.

 

You may want to stop using a particular keyword. With the Combine command, you can delete a keyword and reassign another one to the records using it.

 To combine two keywords

Be Careful

All other users must exit the program before you continue.

  1. From the menu, click Keywords/Tables, then click the keyword list name you want to edit.
  2. Click Combine <type>.
  3. In the left column, select the keyword you want change.
  4. In the right column, select the keyword you want to keep.
  5. Click Add to List of Changes Below.
  6. Repeat steps 3 through 5 for any other keywords you want to combine.
  7. To process the list of changes to be made, click Combine/OK.

 

Printing Keyword Lists

After setting up a keyword list, you can print a copy of it for reference or to give to coworkers. From the menu, select the keyword list you want to print, and click Print.



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