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The master list of accounts is your diocesan chart of accounts (COA). You can edit, view, and print reports on the account sums for all your churches and institutions. You can access Master List of Accounts from the main menu or the File menu.

The Master Account Detail tab displays all the information about each account. You can add new accounts in this window. Go to Master List of Accounts, and click the Master Account Detail tab.

 To add an account
  1. Click Add Account.
  2. In the Account Number field, enter the master account number for the church and institutional accounts you want to sum together.
  3. For a range of accounts, enter the last account number of the range in the Thru field.
  4. In the Account Name field, enter the name for this account.
  5. In the Account Type field, enter the name of the account type or click the ellipsis icon (...) to select a type.
  6. Enter values in the fields, and select any check boxes that apply to this account. For more on these, see the Additional Field Information.
  7. In the Comments field, enter optional notes about the account.
  8. When you finish, click Save.
  9. To make sure your accounts are totaled and ordered correctly, click Verify COA.

    Useful Information

    You must verify your COA each time you change an account number, name, level, or type. We recommend that you also do this when you alter a beginning balance or mark an account as a master or sub.

  

Additional Field Information

Account Number
Displays the identification number for the account.

Thru
Displays the last account number in a range of accounts. You can use this field to incorporate church or institutional variations of your master diocesan account.

For example, you want to view a total of all petty cash accounts for all churches and institutions. You want to assign a range of 1000 to 1100 to incorporate all petty cash accounts, so you enter "1000" in the Account Number field and "1100" in the Thru field. As a result, a church or institution can assign multiple petty cash accounts in that range — 1005 for clergy petty cash, 1010 for special lunch, and so on. When you view the account detail for petty cash, you see a sum of all church and institution accounts that fall in this range.

Inactive
Removes the account listing from reports and new transactions. Existing transactions remain active.

Account Name
The account name as it displays on transactions and reports. You can use one name for multiple accounts.

Account Type
Enter the account type in this field or click the ellipsis icon (...) to select a type.

Account Description
The account category, report type, and normal balance. The report type can be a balance sheet or an income statement. The normal balance can be debit or credit.

Total Level
Enter the total level you want to attribute to the account. The total level determines which accounts to add together. This field does not display for heading accounts.

Level one is the lowest level and is for detail accounts. Major subtotals like total assets, total liabilities or equity, total income, and total expenses have the same level, usually level eight. Reserve level nine, the highest, for your net profit or loss account. Use other levels to create various subtotals.

Balance Sheet Column
Enter the number of columns to display on balance sheets. You can print columns 1 through 3 on the balance sheet. This field displays for balance sheet accounts, but not for heading accounts.

Blank Lines After
Enter the number of blank lines to print after the accounts on reports. Heading accounts are automatically followed by a blank line, and total accounts are automatically preceded by a blank line.

Master Account
Hide detail in reports. This option displays for detail accounts. A master account includes the sum of all its sub accounts. You cannot post transactions to a master account. You can enable master and sub accounts in the Initial Setup window.

Sub Account
Hide detail in reports. This option displays for detail accounts. If you post transactions to a subaccount, you can't change it to a master account. You can enable master and sub accounts in the Initial Setup window.

New Page After
Add a page break after the selected account entry on a report. All data that displays after the information for the selected account prints on following pages.

Comments
Enter any notes about the selected account.

 

Prior Year Fund Balance Account
This field displays for retained earnings accounts if you've allowed multiple retained earnings and prior year fund balances in the Initial Setup window. This is a special type of equity account that represents the accumulated retained earnings from previous years. At the end of each fiscal year, the retained earnings balance is added to the prior year fund balance account. Each Chart of Accounts must have a prior year fund balance.

Retained Earnings Account
This field displays for income and expense accounts if you've allowed multiple retained earnings and prior year fund balances in the Initial Setup window. This is a special type of equity account that's equal to the net profit or loss account. Each Chart of Accounts must have one item for retained earnings.

The View Listing tab displays a list of groups. You can only view the information in this window. Go to Master List of Accounts, and click the View Listing tab.

Additional Field Information

Active
Displays accounts marked as active in the master list of accounts.

Inactive Only
Displays accounts marked as inactive in the master list of accounts. Inactive accounts display in red.

Both Active and Inactive
Displays all accounts. Inactive accounts display in red.

Order by
Select a sort order for accounts. To navigate through the account list, use the navigation arrow buttons.

Customize View
Customize the grid properties and the fields that display.

Print List
Print all active items in the list.

Zoom
View a full-screen display of the listing grid. To return to normal size, click Zoom again.

The Master Account Reports tab displays a list of group reports available to print. Go to Master List of Accounts, and click the Master Account Reports tab. To display the list of reports, click the arrow beside the report heading. You can access all reports on the main menu.

Additional Field Information

Add
Add a report to the easy report list for the selected heading. You can select the type of report that you want to create.

Delete
Remove the selected report that you added or copied. You cannot remove predefined reports.

Copy
Copy the selected report so that you can modify the original report without overwriting it.

Reorder User Reports
Customize the order in which the report list displays.

Adv. Script
Edit the programming for reports that you added or copied. This is an advanced process.

Save as Custom Report
Save the report you added or copied.

View Sample
Display a one-page sample of the selected report using sample data.