Displays the identification number for the account.
Displays the last account number in a range of accounts. You can use this field to incorporate church or institutional variations of your master diocesan account.
For example, you want to view a total of all petty cash accounts for all churches and institutions. You want to assign a range of 1000 to 1100 to incorporate all petty cash accounts, so you enter "1000" in the Account Number field and "1100" in the Thru field. As a result, a church or institution can assign multiple petty cash accounts in that range — 1005 for clergy petty cash, 1010 for special lunch, and so on. When you view the account detail for petty cash, you see a sum of all church and institution accounts that fall in this range.
Removes the account listing from reports and new transactions. Existing transactions remain active.
The account name as it displays on transactions and reports. You can use one name for multiple accounts.
Enter the account type in this field or click the ellipsis icon (...) to select a type.
The account category, report type, and normal balance. The report type can be a balance sheet or an income statement. The normal balance can be debit or credit.
Enter the total level you want to attribute to the account. The total level determines which accounts to add together. This field does not display for heading accounts.
Level one is the lowest level and is for detail accounts. Major subtotals like total assets, total liabilities or equity, total income, and total expenses have the same level, usually level eight. Reserve level nine, the highest, for your net profit or loss account. Use other levels to create various subtotals.
Balance Sheet Column
Enter the number of columns to display on balance sheets. You can print columns 1 through 3 on the balance sheet. This field displays for balance sheet accounts, but not for heading accounts.
Blank Lines After
Enter the number of blank lines to print after the accounts on reports. Heading accounts are automatically followed by a blank line, and total accounts are automatically preceded by a blank line.
Hide detail in reports. This option displays for detail accounts. A master account includes the sum of all its sub accounts. You cannot post transactions to a master account. You can enable master and sub accounts in the Initial Setup window.
Hide detail in reports. This option displays for detail accounts. If you post transactions to a subaccount, you can't change it to a master account. You can enable master and sub accounts in the Initial Setup window.
New Page After
Add a page break after the selected account entry on a report. All data that displays after the information for the selected account prints on following pages.
Enter any notes about the selected account.
Prior Year Fund Balance Account
This field displays for retained earnings accounts if you've allowed multiple retained earnings and prior year fund balances in the Initial Setup window
. This is a special type of equity account that represents the accumulated retained earnings from previous years. At the end of each fiscal year, the retained earnings balance is added to the prior year fund balance account. Each Chart of Accounts must have a prior year fund balance.
Retained Earnings Account
This field displays for income and expense accounts if you've allowed multiple retained earnings and prior year fund balances in the Initial Setup window. This is a special type of equity account that's equal to the net profit or loss account. Each Chart of Accounts must have one item for retained earnings.