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You can add or edit minister records by navigating to Information > Ministers. As new ministers join your diocese, create a record for each minister.

Useful Information

You should add masses before adding ministers.

To ensure that you don't add a minister that already exists in the database, search for the minister's name using the navigation tools.


Do not enter a minister multiple times to indicate different ministries. If you do, the program will schedule as if there are multiple ministers with the same name.

 To add a minister
  1. In the navigation pane, click Contact Information.
  2. At the top, click Add Minister.
  3. Search for the minister to make sure they aren't already in your database. If they are, select the name and click Use This Minister Info. If they aren't, click Add New Minister.

    Useful Information

    You can also view members from your PDS Office programs to add as a minister.

  4. Enter any minister information you want in the record, and click Save.
 To insert a minister's picture
  1. Locate the appropriate minister.
  2. In the navigation pane, click Contact Information.
  3. For Picture File Name, click the folder icon and locate the minister's image file.

    Useful Information

    You must use one of the following file types: .jpg, .jpeg, .bmp, .emf, .wmf, or .ico.

  4. Select the file, and click Open.
  5. Click Save.

    Useful Information

    Minister pictures can be installed as a subdirectory of your Data folder. The default path to this subdirectory is \PDSMinSch\Data\Pictures. If you save pictures to this directory, they are backed up each time the program makes an automatic backup. Because picture files are large, they take up more space on your hard drive and make the backup files larger than ordinary text files. If backing up large files is a concern, consider creating a subdirectory outside the PDS program folder in which to store your picture files. They are no longer backed up automatically since they are not in the pictures subdirectory. In this case, you can back them up manually.


Additional Field Information

Contact Information

  • ID Number — Enter the minister's primary diocesan number. If configured in Setup > ID Number Options on the File Menu, the program automatically assigns this number when adding new ministers.
  • Inactive — Select if the minister is inactive. If selected, the minister's record remains in the database but is ignored by the program during processing.
  • Registered — Enter the date (MM/DD/YYYY) that the minister registered, or click the calendar icon to select the date from the calendar.
  • Street Addr — Enter the address of the minister residence. If the mailing address is different from the home address, enter it under Mailing Address in the Other Addresses section.
  • Map — View a map for the address listed. The map displays an Internet mapping service. To select another map service, click Mapping Preferences at the top of the window. You must have an active Internet connection to use this feature.
  • Addr Line 2 — If a second line is required for the address, enter it here. If the minister has a mailing address, such as a P.O. Box, enter it under Mailing Address in the Other Addresses section.
  • City/State — Enter the city/state for the street address or select a city/state from the City/State Names drop-down list. If the city/state name you enter is not in the keyword list, a dialog box displays where you can add it.
  • Phones — Enter the minister's phone numbers. There is no limit on the number of phones you can enter. If applicable, you can enter up to six digits for a phone number extension. You can select (or add) a description keyword to identify the phone number, such as "Home" or "Cell." Select Unl. to indicate an unlisted number.
  • Emails — Enter the minister's email address. You can add multiple email addresses and send an email to all listed email addresses. Select Pref. for a preferred email address. Select Unl. if you want the email address to be omitted from reports created for external use. The first email address in this grid is used as the minister's default user name for the web app.

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