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You can set assignment options for a minister and view direct assignments by navigating to Information > Ministers. In the navigation pane, click Assignment Options.

Use the Direct Assignments grid to insert the dates and names of direct assignments for a minister.

Assignment Options

The Do Not Schedule option is selected to exclude the minister from the schedule.

If you select Serve Different Mass from Last Served Mass, the minister will not be scheduled for the same mass twice in a row.

Number of Assignments

Assign a maximum number of times (1-7) a minister can be scheduled in a given week in the Max Assigns Per Week field.

The Only Times a Month option is selected if there is a limit to the number of times a minister can serve in a month.  The maximum number of times that can be indicated for maximum assignments per week or month a minister can serve is configured in the Initial Setup window.

Direct Assignments

During scheduling, direct assignments are made first. A direct assignment is not made if you have directly assigned more people to a ministry than you requested from the mass listing.

Select the Only Schedule Direct Assignments option to schedule a minister's direct assignments, even if Don't Schedule is selected.

To overwrite any scheduling restrictions for a minister's direct assignments, select the Direct Assignments Overwrite the Scheduling Restrictions option. If this option is selected, the program disregards the number of max assignments per week and assigns a minister to the same mass and same date.

 To enter direct assignments
  1. On the Information tab, click Ministers.
  2. On the navigation pane, click Assignment Options.
  3. In the Direct Assignment section, click Insert.
  4. Enter the direct date, mass name, ministry, and an optional note. The Ministry Name drop-down list displays all ministries. 

Useful Information

To avoid assigning a minister to a ministry they are not commissioned in, the Ministry Name list displays their ministries in black and all others in blue. However, It is possible to enter a ministry for which the person is not commissioned. In this case, the new ministry takes precedence over the normal ministries for this individual.



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