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This manual contains tips and

New to year-end procedures or need a refresher?

Check out our ACS Financial Year-End Webinar recording.

The year-end guide contains step-by-step guidelines to help you complete year-end procedures quickly and efficiently.

In addition, you You may want to read about Preparing for Year-End and Backing Up Your Financial Data. Or, select a topic from the list of common year-end tasks or the table of contents. You can also enter a search term to search year-end procedures.

Download a printable version Image Removed.

Year-End FAQs
titleHow do I submit corrected W-2s?
Include PageForm W-2cForm W-2c
titleHow do I include the State ID on 1099s?

In the Form 1099 setup, we added a new option for you to print your state tax ID without withholding state income or state taxes.

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titleHow do I submit a 1099 correction?

If you need to correct your 1099s after they've been printed or e-filed from ACS, you can file a Form 1099 correction under the Period End Reports section.

titleDoes my state have tax changes for this year?

The following states have tax changes for 2017: Idaho, Illinois, Kansas, and Maine.

titleHow do I set a vendor to receive a 1099?
Any vendor with invoices marked as 1099 and paid in the selected tax year receives a 1099. If the vendor is marked as a 1099 vendor during setup, all invoices for that vendor are marked as 1099 purchases unless you clear the 1099 option when entering invoices. For vendors not marked as 1099 vendors, you can mark an invoice as a 1099 purchase when entering invoices.
titleHow do I edit a vendor's 1099 totals?
After entering invoices, you can edit a vendor’s record to add or clear the 1099 option.
titleWhat can I do if I'm asked to create a new account while tax e-filing?

Maybe your ACS program has been installed on different computers since you tax e-filed last year. But, this year when you try to tax e-file, you're being prompted to create a new account.

Here's what you can do to avoid having to establish a new account (which would cause you to lose your e-filing history):

  1. Click Create Account.
  2. Enter the email address and password associated with the account as well as your organization's site information.
  3. Click OK.

If you can't remember the password, click Forgot Password? and a new password will be sent to the email address associated with the account.

titleDo I need to print additional forms if I'm using the 4-part W-2?

Here's the official IRS documentation:

titleWhat can I do if my W-2 envelopes aren't lining up with my W-2s?
Purchase your envelopes from our online store, and you'll always have exactly what you need.

You can also view and print a PDF of the year-end guide.