At the end of the year, you can promote the students who are ready to move to the next grade.
If you already ran the Automatic Grade Promotion during the Remove/Advance process, you do not need to run this process.
There are a few things you need to do to promote grade levels.
Back up your data.
Print the final versions of this year's reports.
Once you promote grade levels, only the new year's information displays. Print any reports you may need with this year's information, such as:
Promote grade levels.
Before you start, review the Grades and Degrees keywords to ensure you have each grade you plan to promote in numeric order. On the File menu, click Keywords > General Keywords > Grades and Degrees.
Select the range of grade levels to promote. Typically, you begin with your first grade level (Preschool or Kindergarten) and end with the last grade level your school promotes to.
To change the type for graduating students from Child to Young Adult, select the check box. If you change type, you can also change the relationship.
Type and relationship display in the Personal section. This is a way to distinguish between students who've completed grade 12 and those currently in grade 12.
If you share data with Formation/Church Office:
Grade promotions change all shared records, including Church Office members and Formation Office students, even if they aren't in School. If you change status type here, the students' type in their Church and Formation records will also be updated.