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You can promote specific attendance information at the end of your attendance year and contains the functions to clear the absent and present markings in Attendance. You can promote attendance by division, department, and class by individual or by positions within a class.

Before promoting attendance, make a People backup and choose your promotion method. You can promote by continuing the current master group structure, or by copying the group structure. Copying the group structure create a dropped record in the old group and a new record in the new group, and you can include deactivated groups.

After you promote attendance, you should complete attendance promotion to finalize your changes.


 To promote Attendance by continuing the current Master Group
  1. Under Manage Records, click the Tasks tab.
  2. In the drop-down list, select Attendance Promotion and click Go .
  3. On the Promotion menu, click Start.
  4. In the Master Group drop-down list, select the group to promote, then select Continue Current Master Group and click OK.
  5. When the confirmation message displays, click Yes.
  6. In the Promotion window, click Map.
  7. In the Promotion Position Map window, make your changes in position promotions (if applicable), then click Close.
  8. To filter based on positions, class status, or enrollment, click Filter.
  9. In the left group (upper) pane select the class you want to promote an individual from. To show all levels or deactivated groups, click All Levels and Show Deactivated.
  10. In the right group pane, select the class you want to promote an individual to.
  11. In the left roster (lower) pane, select the individual to promote and click Add . Or, click Add All to select all individuals.
  12. In the Roster Entry window, select the Status and Position you want to promote the individual to, and then click OK.
  13. Repeat steps 11-12 for each individuals you want to promote, selecting the Status and Position for each one. 
  14. If applicable, continue promoting individuals for each class in the division. When finished, click OK and Close.


 To promote Attendance by creating a new Master Group
  1. Under Manage Records, click the Tasks tab.
  2. In the drop-down list, select Attendance Promotion and click Go .
  3. On the Promotion menu, click Start.
  4. In the Master Group drop-down list, select the group to promote.
  5. Select Create New Master Group, then click OK.
  6. When the confirmation message displays, click Yes.
  7. In the drop-down list, select the master group you want to create a new group for, then click OK.
  8. In the Group Name field, enter a group name. If applicable, enter a new Master Level Name and Level 1 Name. Click Next.
  9. Select the group options you want to use, then click Next.
  10. Select the lists to use, if applicable, and click Next.
  11. Select to Add Events, Setup Detail Marking Fields and Add Positions, if applicable, then click Next.
  12. Continue creating your new master group. When the Finish tab and summary display, click Finish.


 To promote Attendance by creating a new Master Group and copying group structure
  1. Under Manage Records, click the Tasks tab.
  2. In the drop-down list, select Attendance Promotion and click Go .
  3. On the Promotion menu, click Start.
  4. In the Master Group drop-down list, select the group to promote.
  5. Select Create New Master Group, then select Copy Current Group Structure. To copy any deactivated groups that are in the current group structure, select Include Deactivated Groups
  6. Click OK, then Yes.
  7. Enter a new master group name, then click OK.
  8. In the Promotion window, click Map. In the Promotion Position Map window, make your changes in position promotions, then click Close.
  9. In the left group (upper) pane select the class you want to promote an individual from. To show all levels or deactivated groups, click All Levels and Show Deactivated.
  10. In the right group pane, select the class you want to promote an individual to.
  11. In the left roster (lower) pane, select the individual to promote and click Add. All individuals must be moved to a class within your new master group.
  12. In the Roster Entry window, select the Status and Position you want to promote the individual to, and then click OK.
  13. Continue to select individuals from the left roster pane, clicking Add after. Be sure to select the Status and Position for each individual.
  14. When finished, click OK and Close.



Additional Field Information

The Start Promotion Window

In the Start Promotion window, you can select the Master Group whose individuals you want to promote, and you can select whether to use a current group structure or create a new group structure when promoting.

Master Group
Displays the Sunday School group with the individuals you want to promote. Select the Sunday School group from the drop-down list.

Continue Current Master Group
Select this option to continue using the same group and transfer individuals with their current markings into the new year. If you select this option, the Start Date window displays after you have completed your roster changes in the Promotion window and click Promotion on the Promotion Main Menu.

Create New Master Group
Select to create a new group when promoting. The options to copy the current group structure and to include deactivated groups become available when you select to create a new group.

Copy Current Group Structure
Select to create a new group with a structure that mirrors the group structure you have already set up. This is a good option if you want to make modifications to an already existing group structure to promote to.

Include Deactivated Groups
Select to include all deactivated groups from the group structure being copied in the new group.

The Start Date Window

The Start Date window displays if you selected Continue Current Master Group. Once you complete the necessary steps for Promotion and click Promote from the Promotion Main Menu, you can select a date for the promotion changes to be activated.

The Start Date option that you select determines when the roster changes you selected on the Promotion window become effective. For example, if you select Group Start Date, the date of activation for the promotion roster changes selected is the first day of the designated Start Month for the Master Group you selected to promote from.

Promote Using
Displays the activation date for the promotion roster changes you have selected.

Start Date Options


Today's Date
Select this option to set the activation date for the roster changes you selected during promotion as today's date.

Group Start Date
Select this option to set the activation date for the roster changes you selected as the first day of the designated Start Month for the Master Group you selected to promote from. The Group Start Date option is not available if the date is not within 60 days of your current system date. In this case, the Start Date defaults to your current system date.




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