Keywords represent data that's used many times in the program. Keywords simplify data entry and eliminate the possibility of spelling errors and inconsistent usage. They're saved in categories, and you can add or delete keyword types from each category as needed.

Adding and Deleting Keywords

On the File menu, click Keywords.

  1. Select a keyword category.
  2. The keyword list dialog box displays. Click Insert.
  3. Enter a name for the new keyword type. To move to the next field or line, press Tab or Enter on your keyboard.
  4. When you're finished, click Save/OK > Close.

If you delete a keyword type, it's removed from any window where it's used.

All other users must exit the program before you continue.

  1. Select a keyword category that you want to delete your keyword type from.
  2. To remove a name from the selected list, click Delete. After you confirm the deletion, a new dialog box displays.
  3. Select each item you want to delete, then click Delete/OK.
  4. Click Close.

Creating Custom User Keywords

You can create your own custom fields called user keywords.

  1. On the File menu, click Keywords > User Keywords.
  2. Click an unused user keyword, indicated by User KW #.
  3. Enter a name for the keyword. The keyword name you enter displays as a field name in the Minister Contact Information window.
  4. Enter any number of descriptions you want for the keyword list. These display as options in the Minister Contact Information window.
  5. Click Save/OK.

You can also change the positions of the user keyword drop-down fields in the Contact Information section of the Ministers window.

Combining Keywords

You can stop using a particular keyword type. With the Combine command, you can delete a keyword type and reassign another keyword type to the records using it.

All other users must exit the program before you continue.

  1. Select a keyword category that contains the keywords you want to combine.
  2. To transfer all occurrences of one keyword type to another, click Combine <type>.
  3. In the left column, select the keyword type you want to change.
  4. In the right column, select the keyword type you want to keep.
  5. Click Add to List of Changes Below.
  6. To process the list of changes to be made, click Combine/OK.
  7. Click Close.

Printing Keyword Lists

After you set up a keyword type list within a category, you can print a copy of it for reference or to give to co-workers.