Closing the Month

Closing the month changes your default posting month. If you have unposted invoices, you can still close the current month and post these invoices in the correct month at a later time.

We recommend making a backup before closing the month.

To close the month

  1. Under Manage Records, click the Transactions tab.
  2. In the drop-down list, select Accounts Payable Invoices, then click Go .
  3. Click Close Current Month.
  4. If you have unposted invoices for the month, a message displays. Click Yes to continue with closing the month.
  5. If you do not have unposted invoices, the following message displays: "You are about to close the current month! Ok to set posting period to Month/Year?" Click Yes to close the month.

Closing Batches

If you use batches to post transactions in the General Ledger module, you must close the current batch in Accounts Payable. Closing the current batch is important for recordkeeping and providing an accurate audit trail.

To close the current Accounts Payable batch

  1. Under Manage Records, click the Transactions tab.
  2. Select General Ledger Transactions in the drop-down list and click Go .
  3. Click Posting Journal.
  4. In the Module field, click the Down Arrow to select Accounts Payable in the drop-down list.
  5. Click Close Batch.

Entering Accounts Payable Invoices
Working with Memorized Invoices in Accounts Payable
Printing an Invoice Proof List
Posting Invoices in Accounts Payable
Creating an Invoice from a Purchase Order
Accounts Payable Period End Procedures