An employee is allotted a specific amount of vacation and sick time per year. Each organization decides how many unused hours employees may carry over at the end of the year. You can allow employees to carry over all unused vacation and sick hours, or you can set a limit.

The ACS Payroll module tracks the time carried over and the current year time separately. You must also add the hours carried over to the employee's record. You can set a maximum limit for the hours carried over that is separate from the limit you set for the hours in the current year.

Unused vacation and sick hours are not automatically carried over to the new year. You must update this information manually.

  1. Under Manage Records, in the Enter Name field, enter the individual's last name.
  2. Press ENTER.
  3. If necessary, select the correct record in the Find Individual window, then click Use Selected. If multiple records exist, select the correct record type in the list, then click OK.
  4. Click on the Time Off tab.
  5. In the Time Off Totals grid, under Type, select Vacation.
  6. Click Edit.
  7. Under Vacation Hours, enter the number of unused vacation hours that the employee is allowed to carry over in the Carry Over field.
  8. Optional: To set a maximum number of vacation hours that the employee can carry over, enter the maximum number of hours in the Carry Over field in the Max column.
  9. Click OK.
  1. Under Manage Records, in the Enter Name field, enter the individual's last name.
  2. Press ENTER.
  3. If necessary, select the correct record in the Find Individual window, then click Use Selected. If multiple records exist for the individual, select the correct record type in the list, then click OK.
  4. Click on the Time Off tab.
  5. In the Time Off Totals grid, under Type, select Sick.
  6. Click Edit.
  7. Under Sick Hours, enter the number of sick hours that the employee is allowed to carry over in the Carry Over field.
  8. Optional: To set a maximum number of sick hours that the employee can carry over, enter the maximum number of hours in the Carry Over field in the Max column.
  9. Click OK.

Working with Vacation and Sick Time at Period End
Adding Vacation and Sick Time to Employee Records
Payroll Period End Reports and Procedures
Setting Up Time Off Options